PHILIPSBURG TOWN COUNCIL MEETING MINUTES
April 2nd, 2019
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, Scott Lyons, Nicole Nelch and Derek Kuhl. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Deputy Ty Hultman, Barbara Cahill, Heidi Heser, Lorraine Dell-Bishop, Matt LaTray, Mike Martin, Robin Morrison, and Doug Morrison.
Heidi Heser – BBQ Cookoff and Carshow
Heidi requested street closures on Broadway on June 15th for the BBQ Cookoff and on July 28th for the Valley Days Carshow. Councilman Ulrich made the motion to approve the request, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Robin Morrison – Alley Abandonment
Robin told the Council that the property had been surveyed and that she had proceeded with the advertisements in the newspaper concerning the proposed abandonment. Robin would not be able to attend the next meeting but would have someone attend.
Matt LaTray – Cemetery
Matt informed the Council that he is the Cemetery Clerk. John Johnson said he is now on the Cemetery Board. Mayor Reddish asked about the existing relationship and how the Town is compensated for assisting with the Cemetery. Matt gave some background on how he came in to his role and said that the compensation had been $75.00 per grave dug. Matt said the next meeting for the Cemetery Board would likely be April 18th at 6:00 p.m. at the Courthouse. Mayor Reddish said he wanted some type of written agreement between the Town and the Cemetery defining the relationship and compensation.
Ty Hultman reported that so far flooding has not been an issue. Sherriff Dunkerson told him to remind the Council that the contract was coming up in June.
Reed Speegle told the Council that the new meter reader was up and running. He said his computer was not able to install the software for the new reader and that this is something the Town may want to look in to. He also said there had been no response yet on the Audit RFP.
Director of Public Works
Sam Dennis said the original estimates for the Granite Street patching were $38,000-$48,000. The upper estimates includes some other patches around Town. He reported that he attended Water School in Kalispell and that source water protection/emergency response were something the Town should address. Sam said the UV transmittance monitor had been ordered. Jim Lardy would be starting work the following week and replacing the roof on the pavilion at the Big Town Park. Councilman Kuhl asked about his radio proposal. Sam and Councilman Kuhl would meet to discuss the topic further.
Robert Medof gave an update on the water rights and said that things were still proceeding. He also said the strategy developed for getting payments on delinquent water and sewer accounts was working well.
Barbara Cahill gave a report on the Library. She said they were waiting to hear back on some grant applications, that they had gotten a preliminary estimate for asbestos removal, and that they were working on a fundraiser for the art program.
Sam Dennis said the Clam Feed would be Memorial Day weekend.
Mayor Reddish told the Council the next meeting would be on April 11th.
Chamber of Commerce
Heidi Heser reported that the Flag & Flower event took in a record amount and that the flower baskets would be here in June. She said that Waffle Wednesday would be coming up. The next chamber meeting would April 16th. Ben Horan would be at the meeting to talk about the Pburg 46 Bike Race which was scheduled to happen July 17-18th.
Minutes of Prior Meetings
Councilman Ulrich made the motion to approve the minutes from 3/5/19, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Ulrich made the motion to approve the bills payable, Councilman Johnson seconded the motion, and it was approved unanimously. Councilman Ulrich made the motion to approve the payroll, Councilman Johnson seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Lyons seconded the motion, and it was approved unanimously. There was a discussion about frozen pipes across town. Councilwoman Nelch said it should be left to the Mayor’s discretion at this point in time because there isn’t anything specific in the Water & Sewer Policy covering this. Councilman Lyons had concerns that private individual could be making deals among one another for water service. Councilman Ulrich didn’t think the Town should provide help for poor maintenance. Councilwoman Nelch made the motion to allow the Mayor and Director of Public Works to make decisions on a case by case basis this year and to develop at Water & Sewer Policy concerning this issue for next year, Councilman Kuhl seconded the motion, and it was approved unanimously. Lorraine Dell-Bishop asked about her specific situation and the Mayor said to come talk to him during the week.
Project Request Payments
Councilman Johnson made the motion to approve Sanderson Stewart invoice #45929, Councilman Ulrich seconded the motion, and it was approved unanimously.
Reed Speegle gave a brief status report on the current budget. He also said he would be meeting with Sam Dennis to go over the budget reports with him and work on developing a strategy for next year’s budget. Chris Cooney said the chamber would help with street cleaning and that there could some equipment available through the Town of Drummond to help as well. Councilman Ulrich made the motion to approve the financials, Councilman Johnson seconded the motion, and it was approved unanimously.
Deer Committee Report
Mayor Reddish told the Council that the next step would be an inventory of deer in Town. Mayor Reddish read the minutes of the previous meeting. He also read a letter from Steve Immenschuh who had been named chair of the Committee. Councilman Lyons talked about his past experience with deer management. He said the process could take up to two years. The next meeting would be April 22nd.
Streets & Signs Committee Report
Councilman Lyons gave a recap of what the Committee had decided. They broke the Town in to 3 phases to address issues with signage. There were 40 instances of proper signage needed just in the North side of Town. There was brief discussion as to the best way to acquire new signage. This would be a topic of discussion when developing next year’s budget.
Ambulance Building Water & Sewer Hookup
Robert Medof said the Mayor and Director of Public Works would need to coordinate with the County on getting the water and sewer setup. Councilman Ulrich made the motion to allow the Mayor and Director of Public Works to proceed, Councilman Lyons seconded the motion, and it was approved unanimously.
Winninghoff Park Stage
Mayor Reddish wanted a resolution drafted pertaining to the Town accepting the new stage built by the Rotary Club at Winninghoff Park. Reed Speegle said he would talk to Ed Lord about what else would need to be done to the stage before turning it over to the Town.
NON AGENDA ITEMS
Councilman Sundstrom brought up the Friends of Philipsburg Trust. Reed Speegle gave a little background information on the Trust. Councilman Sundstrom also brought up the health care. He was still of the opinion that it would be good for the Town to switch providers from Maco to MMIA.
Mayor Reddish informed the Council that Sanderson Stewart was not going to sign-off on the pre-plat for the proposed Finn Addition. Councilman Sundstrom and Councilwoman Nelch were both of the opinion that this should be left up to the developer, the engineers, and the DEQ.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Ulrich made the motion to adjourn at 9:08, Councilman Lyons seconded the motion, and it was approved unanimously.