PHILIPSBURG TOWN COUNCIL MEETING MINUTES

April 3rd, 2018

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, and Nicole Nelch.  Others in attendance:  Town Clerk Reed Speegle, Public Works Director John Vukonich, Town Attorney Robet Medof, Librarian Gina Vale, Deputy Jason Ostler, Town Employee Sam Dennis, Lyle Slaught, Jim Jenner, Heidi Beck, Chris Cooney, Jasper Webb, Jackie Venard, and Dennis Cox.

 

Mayor Reddish read a letter of resignation from Councilperson Julian Ricci.

 

Heidi Beck – BBQ Cookoff and Car Show

Heidi asked for a street closure of Broadway St from Sansome to the Post Office on July 29th for the Car Show over Flint Creek Valley Days.  Heidi also requested that the same segment of Broadway be closed for the BBQ Cookoff on June 16th.  The event would also be a combined with a Brewfest.  Councilman Ulrich made the motion to approve the requests, Councilman Johnson seconded the motion, and it was approved unanimously. 

Jasper Webb – Kid’s Festival

Jasper informed the Council that she was taking over the Kid’s Festival over Flint Creek Valley Days.  She requested that the rental fee for Winninghoff Park be waived as it had been in the past.  Councilman Johnson made the motion to approve the request, Councilwoman Nelch seconded the motion, and it was approved unanimously. 

Lyle Slaught – Camp Creek

Lyle requested that the Town look in to potential FEMA funds to clean out Camp Creek near his house.  Part of the creek is in Town and part is in the County.  Mayor Reddish said he would look into it and that it would be good for Lyle to also talk with the County.

Chris Cooney – Belmont Abandonment

Mayor Reddish reads the resolution abandoning a portion of Belmont St and selling it to Chris Cooney.  The Resolution retains all Town utility easements.  Councilman Johnson made the motion to approve the resolution, Councilwoman Nelch seconded the motion, and it was approved unanimously.  Jim Jenner also made mention of an easement running through his property that he would be interested in having abandoned. 

 

Minutes of Prior Meetings

Councilman Johnson made the motion to approve the minutes from March 6th, Councilman Ulrich seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilwoman Nelch made the motion to approve the payroll, Councilman Sundstrom seconded the motion, and it was approved unanimously.  Councilwoman Nelch made the motion to approve the bills payable, Councilman Ulrich seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Johnson seconded the motion, and it was approved unanimously. 

Project Request Payments

Councilman Sundstrom made the motion to approve Sanderson Stewart invoice #44093, Councilman Johnson seconded the motion, and it was approved unanimously. 

Financials

Councilwoman Nelch made the motion to approve the financials, Councilman Johnson seconded the motion, and it was approved unanimously. 

 

STANDING REPORTS

Sheriff

Deputy Ostler informed the Council that he had graduated from the Academy. 

Town Clerk

Reed Speegle said he would be focusing on getting past cash reconciliation caught up.

Director of Public Works

John Vukonich reported that the work on the grader was finishing up, a sink hole had popped up on Broadway, the Dearborn project was moving forward, the Town had an opportunity to sell water to Rio Tinto, and that Jim Lardy would be starting work the following day.

Town Attorney

Robert Medof said that two of the water rights on Fred Burr were still outstanding but wrapping up.

Library Board

Gina Vale gave an overview on what was happening at the Library.  Councilwoman Nelch wanted to schedule a meeting concerning the transition of the Library to the County as well as potential renovation and expansion.

Fire Department

Sam Dennis reported that the Clam Feed was coming up on May 25th.

Parks Board

Jim Jenner brought up the park trail project and the potential of getting trees from NW Energy as a grant.  Mayor Reddish said that the Town was going to put out a public request for quotes for the Trail project.  Councilman Johnson made the motion to proceed with the project, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

OLD BUSINESS

Sewer Lagoon/InterCap/CIP Update

Mayor Reddish stated that the leak test would be the next test upcoming.  Councilwoman Nelch asked if the ammonia test was postponed.  Mayor Reddish said in conversation that he had with Kyle Flynn from the DEQ that it would be postponed until there was lower flow.  Councilwoman Nelch wanted to have this in writing from the DEQ.  Mayor Reddish said that the InterCap bond was closing on the following Friday.  Mayor Reddish said that the CIP was still proceeding.  Councilwoman Nelch wanted to form a committee to construct a community CIP and she wanted to change the scope from 10 years to 5 years.  Councilman Sundstrom had concerns over the timeline in getting a committee set up.  

Job Performance Form

Councilman Sundstrom explained the form which would be done on annual basis approximately 10 days before the end of the fiscal year.  Councilman Sundstrom made the motion to approve the form, Councilwoman Nelch seconded the motion, and it was approved unanimously.

 

Job Descriptions for Town Personnel

Councilman Johnson made the motion to approve the updated job description for the Town Clerk/Treasurer and the Public Works Director, Councilwoman Nelch seconded the motion, and it was approved unanimously.

PERS Determination

Mayor Reddish said he wanted to pay 25% of the fines now and then make a determination for the rest.  There was a discussion of cashing in a CD to pay for it.  This was tabled to committee. 

Town Purchasing Policy

Councilman Sundstrom made the motion to approve the policy, Councilman Johnson seconded the motion, and it was approved unanimously.

Abandonment Application

Robert Medof recommended removing sections A and C on the application but that everything else looked good.  Councilman Sundstrom made the motion to approve the application, Councilman Johnson seconded the motion, and it was approved unanimously.

Remove Personnel Policy Section from Town Code

Robert Medof would meet with Councilman Johnson to discuss this issue further.

Dog Waste Stations

Mayor Reddish said he would continue to follow up on this.

 

NEW BUSINESS

Budget Memos FY18-19

Councilwoman Nelch had previously distributed a document with requests for information concerning the upcoming budget.  There was discussion of fixed costs vs variable costs.

Resolution to Transfer Library Renovation Funds from Town to Friends of Library

Mayor Reddish read the resolution.  Councilman Johnson made the motion to approve the resolution, Councilman Sundstrom seconded the motion, and it was approved unanimously.

 

NON AGENDA ITEMS

Council

Councilwoman Nelch made the motion that both meetings each month be full meetings where the Council can vote on items, it was seconded by Councilman Johnson, and approved unanimously. 

Councilman Johnson wanted to review the Town Ordinances concerning pit burning.

Coucilman Ulrich asked about police training funds.

Public Comment on Matters within the Town Council’s Jurisdiction

Robert Medof brought up the open seats on the Council and determining a President of the Council.

 

Councilwoman Nelch made the motion to adjourn at 9:25, Councilman Ulrich seconded the motion, and it was approved unanimously.

© 2020 Town of Philpsburg