PHILIPSBURG TOWN COUNCIL MEETING MINUTES

April 6th, 2021

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance: Mayor Daniel Reddish, John Johnson (video), DuWayne Ulrich, Scott Lyons, Carl Sundstrom (video), Max Statler, and John Laigaie. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Jeff Hindoien, Karen Byhre, Jan Waldbillig, and Barbara Cahill.

 

Jan Waldbillig – South Montgomery Street

Jan explained that she had retaining wall that was collapsing in to the side of her house and that she thought it was the Town’s responsibility to fix it.  She said she had spoken with NW Energy who said that it was not their liability.  Sam Dennis stated that he wasn’t sure whose property the retaining wall was on and that the issue came about when the water service line was replaced several years ago.  Robert Medof said that the property line would need to be established and then responsibility could be determined.

 

STANDING REPORTS

Sheriff

Report submitted however it was for the incorrect dates.  The Mayor would follow up on this.

Library Board

Report submitted.  Barbara Cahill talked about the Library’s annual goals and upcoming events.

Chamber of Commerce

Report submitted.

Parks Board

No report.  The Mayor stated that there were ongoing conversation among the Board members as to whether or not to discontinue.

Fire Department

Sam Dennis said that it was business as usual and then talked briefly about burning in town. 

Grant Writer

Mayor Reddish reported that the Town was moving forward with the planning grant it had received.  The Planning Board was scheduled to meet on April 8th and he encouraged the councilmembers to attend.

Director of Public Works

Report submitted.  Councilman Sundstrom asked about the moisture content in the lagoon bags and Sam said they would be tested in the near future.  Councilman Statler asked about the dredge rental.  Sam hoped that one would be in available in the next month or two.  John Laigaie asked about the lagoon capacity.  Sam said they would begin discharging in the next month or so.  Mayor Reddish explained that the Town’s discharge permit allows the Town to only discharge during periods.

Town Attorney

No report.

Town Clerk

Reed Speegle said that he had completed the work on the AFR and that it had been submitted to the State.  He said they would be sending out a RFP for auditing services in the next week.

 

Minutes of Prior Meetings

Councilman Ulrich made the motion to accept the minutes from 3/16/21 with a few edits from Councilman Sundstrom and Mayor Reddish, Councilman Lyons seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilman Lyons made the motion to approve the payroll, Councilman Ulrich seconded the motion, and it was approved unanimously.

Councilman Lyons made the motion to accept the bills payable, Councilman Statler seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Reed Speegle talked briefly about the ongoing meter issues.  Councilman Lyons made the motion to approve the water and sewer adjustments, Councilman Ulrich seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Lyons made the motion to approve Pioneer Techincal invoice #15205, Councilman Ulrich seconded the motion, and it was approved unanimously.

Financials

Councilman Sundstrom talked briefly about the park fees and dog license fees.  Councilman Lyons made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

OLD BUSINESS

Town Attorney Contract

Robert Medof said he had no issues with the proposed contract between the Town and Jeff Hindoien.  Jeff said he was excited to work with the Town going forward.  Councilman Sundstrom made the motion to approve the contract, Councilman Ulrich seconded the motion, and it was approved unanimously.  Mayor Reddish thanked Robert Medof for his service to the Town.

Sewer Lagoon Update

Mayor Reddish informed the Council that he and Sam Dennis had met with HDR concerning detention and capacity of the lagoons and that the results indicated that the Town did not have the capacity with its current lagoon structure.  He stated that the desludging will help with the discharge permit but not with capacity.  He said that the Town would need to meet with the DEQ in the near future to discuss how to proceed.  Sam was optimistic that the water infiltration project that had completed would help with the results going forward.  Mayor Reddish said there would need to be a Water and Sewer Committee meeting in the near future.  There were then talks of subdivision regulations and how they relate to some of the proposed projects. 

Great West Engineering Contract Update

Mayor Reddish said the representative from Great West would be at the Planning Board meeting and from there would have a better idea on the scope of the proposed contract.

 

NEW BUSINESS

Matt Pearce – Mapping Agreement

Mayor Reddish said that he had met with Matt Pearce and that Matt was working on drafting a contract.

Friends of Philipsburg Resolution

Mayor Reddish read the resolution.  Councilman Lyons made the motion to approve the resolution, Councilman Ulrich seconded the motion, and it was approved unanimously.

FY20 Budget Amendment Resolution

Reed Speegle explained the process and why these amendments were necessary.  Mayor Reddish read the resolution.  Councilman Lyons made the motion to approve the resolution, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

NON AGENDA ITEMS

Council

Councilman Laigaie had prepared a proposal concerning the flag pole outside Town Hall to be reviewed for the following meeting.
Councilman Ulrich talked about potentially using gas tax money to fund EMS.

Public Comment on Matters within the Town Council’s Jurisdiction

No comment.

 

Councilman Lyons made the motion to adjourn at 8:40, Councilman Ulrich seconded the motion, and it was approved unanimously.