PHILIPSBURG TOWN COUNCIL MEETING MINUTES
August 20th, 2019
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, Carl Sundstrom, Scott Lyons, Nicole Nelch, and Derek Kuhl. Council absent: John Johnson. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Maureen Connor, David Ray, Pat Dent, Julie Tulley, Stephen Neal, and Jacquie Venard.
Julie Tulley – Street Light Abandonment
Julie was making a request for the removal of 5 street lights in the neighborhood around her house. She expressed that the light was detrimental to her. She also talked about the Dark Sky Initiative where certain towns limit the amount of light and light pollution. Councilwoman Nelch was concerned about safety and thought that the Sherriff and the Fire Chief should be consulted. Councilman Sundstrom asked for further clarification on the Dark Sky Initiative. Councilman Kuhl suggested looking in to methods of altering or shading the lights but not removing them. Fire Chief David Ray said that he had safety concerns about removing the lights. Julie Tulley stated that she believed it was an encroachment issue. Councilman Lyons made that motion to table a decision on this matter until the Sherriff was consulted and other mitigating solutions were researched, Councilman Ulrich seconded the motion, and it was approved unanimously.
Minutes of Prior Meetings
Councilman Sundstrom had a few edits to the minutes. Councilman Ulrich made the motion to approve the minutes from 8/6/19 with the suggested edits, Councilman Kuhl seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the bills payable, Councilman Lyons seconded the motion, and it was approved unanimously.
Library Renovation Proposal
Mayor Reddish said there would be a Library Board meeting the following day at 1:00 p.m. He stated that it was time for the Council to get more engaged in this process. Pat Dent introduced herself and stated her intention to make a sizable donation to the library for the renovation. Mayor Reddish said that Blaine Bradshaw had mocked up a memorandum of understanding between the County and Patricia Dent. Pat Dent said she was looking for a final design plan and a lease between the Library and the Town for the use of the space. Councilwoman Nelch asked if location in the Old Fire Hall was definite and what the terms of the lease would be. Pat Dent said that she wanted the location in the Old Fire Hall and that the terms should just be negotiated between the Town and the Library District. Councilman Lyons asked if there were any legal issues related to the proposal. Robert Medof didn’t see any issues. Councilman Lyons asked David Ray about possible solutions for storage of the vehicles currently in the Old Fire Hall. Robert Medof said that terms of maintenance should be laid out in the lease.
Park Reservation Form and Fee Structure
Councilman Lyons talked about the “Omnibus” Committee meeting and went over his notes from the meeting. He explained the process and the issues that were discussed. A short discussion ensued between the Council on how to proceed. Councilman Kuhl would finalize the reservation form and this would be put on the agenda of the next meeting for a decision.
Mayor Reddish stated that the Cemetery Board still needed to have a meeting to discuss and approve the agreement.
Town Health Insurance Coverage
There was a brief discussion about the process for leaving MACo and adopting MMIA. Councilman Sundstrom talked about his concerns with the process and the need to act quickly. Councilwoman Nelch was in favor of proceeding with informing MACo that we would be leaving December 31, 2019 with an official letter from the Mayor and approving a resolution to adopt coverage from MMIA. Councilman Kuhl made the motion for the Mayor to write an official termination of coverage letter to MACo, Councilman Lyons seconded the motion, and it was approved unanimously. Councilman Lyons made the motion to the resolution adopting MMIA as the Town’s health insurance provider, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Sewer Lagoon Outfall Replacement – Bid Award
Mayor Reddish said the only bid that came in was from Mungas Company for $110,376 which was only slightly higher than the engineer’s estimate of $107,574. Mayor Reddish stated that the next steps would be for Sanderson Stewart to produce the shop drawings and to schedule a pre-construction meeting. Councilwoman Nelch made the motion to award the bid for the project to Mungas Company in the amount of $110,376, Councilman Lyons seconded the motion, and it was approved unanimously. Sam Dennis expressed that he was happy with how the process unfolded.
Mayor Reddish spoke with Linda Bouck who said that the Town needed to have a final public hearing before adopting the updated the growth policy. This meeting would need to be advertised in the paper for two weeks. Councilman Lyons made the motion schedule the meeting for September 17th at 6:00 p.m., Councilwoman Nelch seconded the motion, and it was approved unanimously. Councilman Sundstrom wanted to use information and figures from the old CIP to draft the new CIP. Mayor Reddish suggested a work meeting. Robert Medof said it would be best to be scheduled as a separate special work meeting and not at a regular meeting. This would be scheduled on a future date.
Preliminary Budget FY20
Mayor Reddish gave some background on the process. Reed Speegle said he was happy with the preliminary budget numbers. The funds were all in balance for the year or deficits would be covered by existing cash balances. He then explained the document allocating mills to the current funds. Councilwoman Nelch made the motion to approve the certified mills allocation, Councilman Lyons seconded the motion, and it was approved unanimously. Councilwoman Nelch talked about the process from her perspective as the chair of the Finance Committee. Councilwoman Nelch made the motion to adopt the preliminary budget, Councilman Sundstrom seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Mayor Reddish asked Sam Dennis about the backhoe lease program. Sam said he and Robert Medof were talking to the three companies. Robert Medof said Caterpillar had come in with the lowest offer. He suggested scheduling a special meeting as soon as possible. Sam said that the Town could trade in the old backhoe for $15,000 which could be applied to the contract with Caterpillar. Councilman Sundstrom made the motion to schedule a special meeting for August 23rd at 11:00 a.m., Councilman Ulrich seconded the motion, and it was approved unanimously. Sam Dennis also reported that Pioneer Technical was finalizing the engineering for the Fred Burr line and looking at potential funding sources for the project. Mayor Reddish stated that he would be meeting with Maureen Connor in the near future. Sam Dennis also mentioned that the Town could purchase a sewer jetter from Anaconda for $1,500. Councilwoman Nelch made the motion to add that to the agenda for the special meeting, Councilman Lyons seconded the motion, and it was approved unanimously.
Public Comment on Matters within the Town Council’s Jurisdiction
No public comment.
Councilman Kuhl made the motion to adjourn at 8:41, Councilman Lyons seconded the motion, and it was approved unanimously.