PHILIPSBURG TOWN COUNCIL MEETING MINUTES
August 6th, 2019
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, Carl Sundstrom, Scott Lyons, Nicole Nelch, Derek Kuhl, and John Johnson. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Craig Sorensen, Donna Martin, Bill Antonioli, Charlene Buchta, Maureen Connor, Jacquie Venard, and Barbara Cahill.
Craig Sorensen – Sewer Line
Craig Sorensen had called Rotorooter to clear his sewer service line and was seeking reimbursement of the expense. There was a brief discussion concerning the timeline of events. Sam Dennis informed the Council that the Town Crew had replaced a portion of the sewer main next to the house and that this issue would not come up again. Councilman Ulrich made that motion to approve the reimbursement, Councilman Lyons seconded the motion, and it was approved unanimously.
The Sheriff had a written report submitted. Councilman Lyons asked about a vicious dog report.
Barbara Cahill talked about upcoming events for the Library. She then commented on the need for a long-term lease between the Town and the Library District. Councilwoman Nelch suggested that the Town Council attend the next Library Board meeting on August 21st.
Chamber of Commerce
Charlene Bucha discussed events that had occurred over the past month including Flint Creek Valley Days and the 406 Bike Race. The next meeting would be on August 14th at the Museum.
Councilman Lyons brought up the park fees and reservation application issue. He said the Committee was using the template provided by the Parks Board as a basis for their discussion. The next meeting would be August 13th.
Sam Dennis said the Fire Department was waiting on a new ladder truck to arrive. Councilman Kuhl brought up the possibility of refinancing the Firehall Loan. Sam Dennis said he would bring it up at the next meeting on August 12th.
Maureen Connor discussed three grant opportunities she was working on. She talked about the various funding sources, due dates, matching conditions, and purposes of the grants. The two main focuses of the grants were to develop the CIP further and continue the sewer lagoon project. She would be meeting with Mayor Reddish again in the near future.
Director of Public Works
Sam Dennis reported that Pioneer Technical was still working on the engineering for the Fred Burr Water Line and that there was another proposal from them to engineer the Brown Street water main. Sam said that the Town would likely be able to purchase a used sewer jetter from Anaconda for a reasonable price. He also said there would be a boiler inspection the following day.
Robert Medof told the Council that there would a scheduling conference on August 21st for the final outstanding water claim.
Reed Speegle said that the budget meeting had been progressing and that delinquent bills were being handled in a more efficient system. He also said that he would need to talk with Sam Dennis about getting non-reading meters replaced.
Councilwoman Nelch stated that the plan was to pass the preliminary budget for FY20 on August 20th. She entertained a motion to approve the proposed salary increases for Mayor Reddish, Reed Speegle, and Sam Dennis. Councilman Ulrich made that motion to approve the salary increases, Councilman Sundstrom seconded the motion, and it was approved unanimously. The next meeting would be on August 20th.
Minutes of Prior Meetings
Councilman Sundstrom made the motion to approve the minutes from 7/16/19, Councilman Lyons seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Ulrich made the motion to approve the payroll, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Councilman Johnson made the motion to approve the bills payable, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Sundstrom made the motion to approve Sanderson Stewart invoice #46563, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.
Antonioli De-annexation Resolution
Mayor Reddish read the resolution and then stated that there had been no public comment concerning the issue. Councilman Lyons made the motion to approve the resolution, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Sewer Lagoon Outfall Replacement
Mayor Reddish informed the Council that the invitation for bid had been put in the paper and posted on the State projects website. He then entertained a motion to proceed. Councilman Ulrich made the motion to proceed, Councilwoman Nelch seconded the motion, and it was approved unanimously. The pre-meeting for the project would be on August 12th.
Mayor Reddish said the contract was still pending approval of the Cemetery Board. Blaine Bradshaw didn’t have any edits for the draft.
Mayor Reddish stated that the PIA were reviewing the draft.
Hatcher/Panish Water Claim
Robert Medof said that Hatcher and Panish were still talking about coming to an agreement between themselves. He also stated that Mr. Panish wanted to lock in the rate of $25 for water being turned on and off. There was a brief discussion as to how to proceed. Robert Medof said the Council should just wait to hear from the parties.
Interlocal Agreement with Philipsburg School District
Mayor Reddish was set to attend a School Board meeting on August 13th.
BLM Tower Site Update
Mayor Reddish reported that he, Councilman Kuhl, and Lonna Sandau hiked the potential site. Councilman Kuhl said that if this specific proposal was to proceed it would a much bigger separate project.
Pioneer Technical – Brown Street Water Main
Mayor Reddish and Sam Dennis gave the background on this ongoing issue. Sam Dennis said that Pioneer could engineer 500ft for $12,000 or 1000ft for $16,000. It was his recommendation that the Town just engineer the entire 1000 ft. The engineering would be good for two years. Councilwoman Nelch made the motion to approve the engineering of the entire 1000ft for $16,000 pending a small edit and the attorney’s review, Councilman Kuhl seconded the motion, and it was approved unanimously.
Backhoe Lease Program
Sam Dennis presented the information he had collected. Caterpillar would could $14,497 per year for 600 hours of time. John Deere would cost $13,080 for 1000 hours of time. The maintenance for both programs would be similar. Councilman Lyons made the motion for Sam Dennis and Robert Medof to proceed with determining the best solution, Councilman Kuhl seconded the motion, and it was approved unanimously.
Landtech – Trail Construction Agreement
Reed Speegle gave some background on the proposal. Landtech submitted an original proposal of $47,500. They had agreed to lower that to $46,000 based on the budget of the project related to the grant from Fish, Wildlife, and Parks. Councilman Lyons recused himself from the conversation and decision. Councilman Ulrich made the motion to approve the contract with Landtech for $46,000, Councilman Kuhl seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Johnson asked about a regional Fire Marshall as well as painting curbs red for fire hydrants.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Ulrich made the motion to adjourn at 8:55, Councilwoman Nelch seconded the motion, and it was approved unanimously.