PHILIPSBURG TOWN COUNCIL MEETING MINUTES

December 3rd, 2019

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, and Scott Lyons. Council absent:  Carl Sundstrom. Others in attendance:  Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Craig Larson, Heidi Heser, and Barbara Cahill.

 

Heidi Heser – Brewfest

Heidi made a request to reserve the Old Fire Hall for the Brewfest on February 15th, a street closure for the BBQ Cookoff on June 20th, and a street closure for the Car Show on July 26th.

Councilman Lyons made the motion to approve the request for the Brewfest, Councilman Johnson seconded the motion, and it was approved unanimously.  Councilman Lyons made the motion to approve the request for the BBQ Cookoff, Councilman Ulrich seconded the motion, and it was approved unanimously.  Councilman Lyons made the motion to approve the request for the Car Show, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

Kelty Goldsby – Introduction of Proposed New Business

Not in attendance, will reschedule in January.

 

STANDING REPORTS

Sheriff

Report distributed via email.

Library Board

Barbara Cahill distributed a report and informed the Council that the rental spaces have been filed in the new building.  The next Library Board meeting would be January 15th.

Chamber of Commerce

Craig Larson talked about the new trash cans and the upcoming Yule Night event.  He also informed the Council that the likely new President would be Maddy Mason and the likely new Vice President would be Josh McKwon.  Finally, he told the Council that an architect had moved to Town and had joined the Chamber.

Parks Board

Mayor Reddish said the ice rink was in the process of opening still and that Murfitt Park had been tied up for the winter.  Councilman Johnson asked about the access to the stage in the winter. 

Fire Department

Sam Dennis reported that things had been quiet.  Heidi Heser mentioned the upcoming Pint Night for the Ambulance Association.  Robert Medof said the Ambulance Association was looking for new members.

Grant Writer

Mayor Reddish reported that he was still working with Maureen and that the RFP for the Sewer Lagoon PER had been finalized and sent to the paper.  Mayor Reddish said he would talk with Sanderson Stewart about the RFP and that they were welcome to bid on the project.  Finally, he informed the Council that the Town had received the $30,000 grant from the DNRC and he had the paperwork in hand.  Councilwoman Nelch asked if the Town had all previously produced materials from Sanderson Stewart.  There was brief discussion as to the details of the contract between the Town and Sanderson Stewart.

Director of Public Works

Sam Dennis produced a report that was distributed in the packet.  He said the DEQ had approved the application for the Fred Burr Line and that the next step was to camera the line to look at the possibility of slip lining it.  Sam had ordered new UV bulbs for the UV Treatment plant. 
He would be sending a test sample to Energy Labs after talking with other Towns to see if we could me the hold time requirements.  There was then a brief discussion about the weather and the potential for pipes to freeze.  It was determined that a note would be put on the UB cards sent out later this week.  Sam then talked about the Sewer Lagoon project.  He said that the flume was supposed to be in Missoula the following Monday.  There was then a discussion about how the Town should deal with the delays in completion of the project and the potential for fining the contractor.  The Council was also concerned that the construction delays would lead to increased costs from the engineers.  Sam then brought up how snow was being handled and a possible system to ensure Broadway stayed plowed.

Town Attorney

Robert Medof said that the water rights deadline for appeals had passed and hopefully would be concluded in the near future.

Town Clerk

Reed Speegle reported that he was still working on the closing with Magda Nelson and was happy with the timeline to get that finished as well as getting the AFR submitted to the State.

 

Minutes of Prior Meetings

Councilman Lyons made the motion to approve the minutes from 11/19/19 with a couple small edits, Councilman Ulrich seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilwoman Nelch made the motion to approve the payroll and bills payable, Councilman Kuhl seconded the motion, and it was approved unanimously.

Reed Speegle then made a request that he be allowed to pay the VISA bills online prior to the meeting in order to avoid late fees.  The amounts would still be presented to the Council in the bills payable.  Councilwoman Nelch made the motion to approve the request, Councilman Kuhl seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Johnson seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Lyons made the motion to approve Sanderson Stewart invoice #47095, Councilman Ulrich seconded the motion, and it was approved unanimously.

Councilman Ulrich made the motion to approve Pioneer invoice #12556, Councilman Lyons seconded the motion, and it was approved unanimously.

Financials

Reed Speegle discussed some budgetary issues related to the Library, reimbursement for the trail the Murfitt Park, and the Gas Tax HB473 money from the State.  Councilwoman Nelch made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.

OLD BUSINESS

Sewer Lagoon Outfall Update

The Council continued the discussion on the delay in completion.  It was the Council’s opinion that the Town should impose fines on the contractor for the delay in the project.

CIP Update

Mayor Reddish stated the Town was still waiting to hear back on a grant to proceed with the next step of this project. 

 

NEW BUSINESS

MOU Fire Department Generator

Councilman Lyons made the motion to approve the MOU, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

NON AGENDA ITEMS

Council

The Council had a brief discussion on the space in Town Hall that would no longer be vacated by the Library in January.  It was determined that this issue would be added to an agenda in the future. 

Councilman Kuhl talked about the upcoming joint session with the County and the Town of Drummond and that he had arranged for a woman to come speak about electronic recycling.

Mayor Reddish mentioned having a Town Christmas party. 

Mayor Reddish then stated that the Town would not be forgoing any rights in relation to encroachment from private parties on to Town property. 

Councilman Lyons again brought up the issue of dedicated Town email addresses. 

Public Comment on Matters within the Town Council’s Jurisdiction

No comment.

 

Councilman Lyons made the motion to adjourn at 8:51, Councilman Ulrich seconded the motion, and it was approved unanimously.

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