PHILIPSBURG TOWN COUNCIL MEETING MINUTES
January 4, 2018
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Interim Mayor Daniel Reddish, Julian Ricci, John Johnson, DuWayne Ulrich, and Nicole Nelch. Others in attendance: Town Clerk Reed Speegle, Town Attorney Robert Medof, Public Works Director John Vukonich, Carl Sundstrom, Peggy Zimmerman, Bob Zimmerman Heidi Beck, Sam Dennis, Shirley Beck, and Ron Beck.
Carl Sundstrom expressed his interest in filling the vacant Town Council seat. The Council asked him a few questions about his experience and his goals for the position. Councilman Ricci made the motion to approve Carl for the position, Councilman Ulrich seconded the motion, and it was approved unanimously. Interim Mayor Reddish then swore Carl in to the position.
Heidi Beck – Brewfest
Heidi asked to use the Old Fire Hall for the PIA Brewfest from Feb 17-18th. She informed the Council that the group had insurance and that they would like to set up the Friday beforehand. Councilman Ulrich made the motion to the rental of the facility, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Zimmerman – Cleveland Street Abandonment
Councilman Johnson made the motion to approve abandonment of a portion of Cleveland St, Councilman Ulrich seconded the motion, and it was approved unanimously. The legal costs would be assessed to the Zimmerman’s in addition to $500.
Minutes of Prior Meetings
Councilman Ulrich made the motion to approve the meeting minutes from December 5th, Councilman Johnson seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Ulrich made the motion to approve the payroll and bills payable, Councilman Ricci seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Project Request Payments
Councilman Ulrich made the motion to approve invoice #43704 from Sanderson Stewart, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the financials, Councilman Ricci seconded the motion, and it was approved unanimously. A finance committee meeting was scheduled for the following Monday at 6 p.m.
Nothing to report.
Reed Speegle indicated that it was a new annual year and accordingly certain reports needed to be filed.
Director of Public Works
Councilwoman Nelch asked if the weekly staff meeting reports could be included in the packets going forward. John Vukonich had no issue with this.
Robert Medof informed the Council that the water right adjudication was coming to a close. He also mentioned a PERS hearing scheduled for February 8th.
Councilwoman Nelch talked about having library budget meetings going forward. She also told the Council that the mill levy ballots would be out approximately January 24th.
Sam Dennis told the Council that all of the oxygen tanks had now been filled up. He also said that it was no longer possible for the Fire Department Relief Association to loan to the Town because of legal reasons.
Interim Mayor Reddish read a letter from Rotary Club expressing their interest in constructing a permanent stage at Winninghoff Park. Heidi Beck commented that everything should be done by the books to ensure the quality. She stated the PIA noticed some issues with the warming hut. Councilman Ulrich said that it would have to be in line with State standards. Interim Mayor Reddish told the Council to think about potential maintenance of the stage. Sam Dennis said to make sure there were no issues with fire safety or road access. The discussion of the proposal would continue at the next meeting.
Cedar Street Water Main Extension
Councilman Johnson made the motion to table this until the next meeting, Councilman Ulrich seconded the motion, and it was approved unanimously.
Sewer Lagoon Update
Interim Mayor Reddish told the Council he was in conversation with the DEQ, Sanderson Stewart, and Tracy McIntyre. Tracy was working on the application for an InterCap Loan.
InterCap Loan Update
Interim Mayor Reddish said that the quotes from Sanderson Stewart for the CIP came in too high. He went on to explain the process in further detail. Councilwoman Nelch expressed that she was not in favor of having an non-licensed individual do the estimates.
Town Website Addendum
Interim Mayor Reddish read the addendum. Councilman Ulrich made the motion to approve the addendum, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Water & Sewer Main Policy
Interim Mayor Reddish said that the Town was still in the preliminary stages of revising these but the goal was to come up with an objective methodology.
Mayor Compensation Plan
A budget meeting would be scheduled in the future to discuss this issue.
NON AGENDA ITEMS
An Ordinance and Resolution Meeting was scheduled for February 8th at 6 p.m.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Ulrich made the motion to adjourn at 8:50, Councilman Ricci seconded the motion, and it was approved unanimously.