PHILIPSBURG TOWN COUNCIL MEETING MINUTES
January 8th, 2019
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, Scott Lyons, Nicole Nelch and Derek Kuhl. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, John Spaeth, Heidi Heser, Jay Harper, and Jackie Butler.
Jay Harper – Winninghoff Park Ice Rink Update
Jay told the Council that the ice mats, the chiller, and the plumbing were all in place and running. Youth hockey would be running from January through March on Mondays and Wednesdays. Scheduled was a men’s tournament the weekend of January 25th and kid’s tournament the weekend of February 23rd. There was then a short discussion about potential upgrades to the facility for the future.
Heidi Heser – Brewfest
Heidi requested use of the Firehall for the Brewfest for February 16th and 17th. Councilman Lyons made the motion to approve the request, Councilman Johnson seconded the motion, and it was approved unanimously.
John Spaeth attended the meeting as a representative of the County Planning Board. He discussed the proposed Finn Addition. He informed the Council that the preliminary proposed plat was approved by the County Planning Board. The proposal was 31 lots, 29 for single-family homes, and two for 4-plexes. Councilwoman Nelch asked about the potential covenants and the proposal for payment in lieu of having a green space. Mayor Reddish brought up the idea of Tax Increment Financing for the new development. Councilman Johnson mentioned the lack of a homeowner’s association and the potential issues that could arise from that. A public hearing to discuss this topic with the public was scheduled for February 5th.
Reed Speegle reported that the Annual Financial Report for FY18 had been submitted to the State for review.
Director of Public Works
Sam Dennis thanked the Council for the opportunity to be the Director of Public Works. There was a short discussion of daily work reports and monthly reports. The Council individually expressed what reports they wanted to receive. Councilwoman Nelch requested that Sam Dennis start thinking about the Fred Burr line and the lagoon revitalization project and start to develop a plan.
Robert Medof told the Council that he was brushing up on sub-division laws. Councilman Sundstrom asked about the status of the proposed PVFD building. Robert said he was still waiting to get edits back from the other parties.
Minutes of Prior Meetings
Councilman Sundstrom made the motion to approve the minutes from 12/4/18, Councilman Johnson seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Ulrich made the motion to approve the payroll and bills payable, Councilman Johnson seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Kuhl made the motion to approve the water and sewer adjustments, Councilman Ulrich seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Sundstrom made the motion to approve Sanderson Stewart invoice #45460, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the financials, Councilman Sundstrom seconded the motion, and it was approved unanimously. A Finance Committee meeting was scheduled for January 22nd at 2 p.m.
Citizens Committee to Address Urban Deer Issue
Mayor Reddish had spoken with a representative at the State about the issue. He intended to schedule a public meeting for just this issue during the 3rd week of February. Jackie Butler expressed her interest in being part of the Committee. She stated that she was in favor of keeping the deer.
Fire Service Area Building Resolution
Robert Medof said the final version with the edits from the other parties likely would be ready for the next meeting.
Town Growth Policy
Councilman Sundstrom said that the Town should be updating its growth policy every 5 years. He had developed a draft for an update. Councilman Johnson made the motion for the Mayor and Town Attorney to proceed with this draft and reach out to the County to coordinate adoption of an update, Councilman Ulrich seconded the motion, and it was approved unanimously.
The Council went through each committee and individually volunteered for different committees. The Building, Planning, Parks & Recreation, Streets & Lights Committee would be Councilman Lyons and Councilman Kuhl. The Police, Fire, Health & Safety Committee would be Councilman Ulrich and Councilman Johnson. The Water & Sewer Committee would be Councilman Ulrich, Councilman Lyons, and Councilman Sundstrom. The Finance Committee would be Councilwoman Nelch, Councilman Sundstrom, and Councilman Kuhl. The Personnel Committee would be Councilman Johnson Councilman Ulrich, Councilman Lyons, and Councilman Sundstrom. The Library Liaison would be Councilwoman Nelch. Councilman Kuhl made the motion to approve the committee changes, Councilman Ulrich seconded the motion, and it was approved unanimously.
Robert Medof Contract
Robert Medof’s contract was up for renewal. He submitted a draft of a contract that was essentially the same as the previous the only change being an increase of $10/hour. Councilman Ulrich made the motion to approve the contract, Councilman Johnson seconded the motion, and it was approved by majority. Councilwoman Nelch abstained from voting.
Conservation Board Appointment
Councilman Johnson asked generally about what the Board’s role was. Sam Dennis filled the Council in and informed them that he sat on the Board. Dick Hoehne had requested to be appointed to the spot on the Board reserved for Town. Councilman Sundstrom made the motion to approve Dick Hoehne to be on the Conservation Board, Councilman Johnson seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Sundstrom brought up SB-48/HB-440 and his concerns about how they would affect the Town’s lagoon standards.
Councilman Johnson requested that an amendment to the water and sewer policy be put on the next agenda.
Mayor Reddish and Councilman Kuhl talked about the BLM land that still needed a decision on.
Mayor Reddish informed the Council that there would be a joint session with the County and Drummond on March 13th at 6:00 p.m.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Ulrich made the motion to adjourn at 9:55, Councilman Sundstrom seconded the motion, and it was approved unanimously.