PHILIPSBURG TOWN COUNCIL MEETING MINUTES

July 2nd, 2019

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, DuWayne Ulrich, Carl Sundstrom, Scott Lyons, Nicole Nelch, Derek Kuhl, and John Johnson. Others in attendance:  Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Barbara Cahill, Jim Waldbillig, Maria Stoppler, and Mike Marjamaa.

 

Councilman Lyons made the motion to discuss the Hospital water line at the beginning of the meeting, Councilman Kuhl seconded the motion, and it was approved unanimously.  Maria Stoppler distributed blueprints of the proposed new line.  She gave an overview of the project, discussed how it was being funded, and talked about the benefits for the community of having the CT scan machine going forward.  Jim Waldbillig said the line was quite old and that this update was much needed.  Sam Dennis said that the valve there was also pretty old.  Councilman Sundstrom brought up the County Growth Policy and the section that pertains to the Hospital.  Mayor Reddish thanked Maria and Jim for coming in.

 

STANDING REPORTS

Sheriff

Councilwoman Nelch asked that the report be sent out earlier for future meetings.

Library Board

Barbara Cahill gave an update on upcoming events, grant applications, and the Summer Reading Program.  She informed the Council that Kristen Vicedomini had been reappointed to the Library Board by the County Commissioners. 

Chamber of Commerce

No report.

Parks Board

Mayor Reddish said the Rotary and PIA were looking at building a retaining wall on the North end of Winninghoff Park.

Fire Department

No report.

Grant Writer

Mayor Reddish told the Council that Maureen O’Connor was currently in Wyoming but that he would be meeting with her in the near future.

Director of Public Works

Sam Dennis reported that the Fred Burr pipeline survey was scheduled for July 9th and the Fred Burr Dam inspection was scheduled for July 10th.  Sam had met with Sean Steinbeck from the DNRC concerning the pipeline corridor and the Fred Burr watershed.  He said the CCR was being distributed, the crew would be doing some hydrant flushing, and that the patching of Granite Street went well.  Sweeping and painting of Broadway would be done in the next couple of weeks before Valley Days.  Councilman Johnson asked about weeds on Dearborn Street.  Sam said they would look in to it.  The next project he would be looking to complete would be the water leak near the hardware store with hopes that it could solve the water volume issue on Brown Street.  

Town Attorney

Robert Medof said that the injury at the tennis court was being handled by MMIA.  He reported that the water right claims were still being processed.

Town Clerk

Reed Speegle told the Council that the new fiscal year had begun and that the new Deputy Clerk had started.

Finance Committee

Councilwoman Nelch said the Finance Committee had begun work on the budget worksheet for the new fiscal year.  The next meeting was scheduled for July 9th at 10:00 a.m. 

 

Minutes of Prior Meetings

Carl Sundstrom had a small edit for the minutes for 6/18/19.  Councilman Kuhl made the motion to approve the minutes from 6/18/19, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilwoman Nelch made the motion to approve the payroll, Councilman Ulrich seconded the motion, and it was approved unanimously.

Councilman Ulrich made the motion to approve the bills payable, Councilman Sundstrom seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Project Request Payments

The Mayor and Council discussed Sanderson Stewart invoice #46344.  They would come back to this later in the meeting after approving the Sanderson Stewart Task Order.

Financials

Reed Speegle requested that the financials be tabled to the mid-month meeting on account of the fiscal year just ending. 

 

OLD BUSINESS

Cemetery Contract

Robert Medof drafted an agreement between the Town, the County, and the Cemetery Board.  Councilman Kuhl brought up the issue about pins being removed or in the incorrect place.  Councilman Lyons suggested an edit removing snow removal in “winter.”  Councilman Johnson said the process was antiquated.  Robert Medof thought the draft was sufficient for adoption.  Councilwoman Nelch made the motion to approve the contract pending approval by the other parties, Councilman Lyons seconded the motion, and it was approved unanimously.

Law Enforcement Contract

Councilwoman Nelch said it was the recommendation of the Finance Committee to stick with the original amount of $82,859 that had already been approved.  Councilman Lyons made the motion to have Robert Medof write a letter to Blaine Bradshaw concerning the sentiment to keep the number the same, Councilman Ulrich seconded the motion, and it was approved unanimously.

PIA Contract

Sam Dennis was content with the current draft of the PIA agreement.  Councilman Sundstrom asked about the potential issues with the glycol.  Robert Medof said it was covered in the liability section of the contract.  Councilman Ulrich made the motion to approve the contract, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Town Health Insurance Coverage

Councilman Sundstrom said the Town would have a meeting with MMIA in the near future and would need to adopt a resolution to opt out of MACO. 

Hatcher/Panish Water Claim

Robert Medof had drafted a document to be signed by the two parties in which Panish would be buying the water claim from Hatcher.  Councilwoman Nelch asked about how much the Town had been billed for the work performed by Robert Medof.  Robert said the Town was being billed which he felt was appropriate as its intent was to avoid litigation against the Town.  Councilwoman Nelch suggested establishing some type of policy in the future to curb potential costs related to these types of claims.  Councilman Sundstrom made the motion to allow Mayor Reddish and Robert Medof to negotiate the agreement, Councilman Kuhl seconded the motion, and it was approved unanimously.

 

NEW BUSINESS

Sanderson Stewart Task Order

Mayor Reddish read a letter from Maureen O’Connor in favor of proceeding with the new task order.  There was a brief discussion between the Mayor and Council about what the scope of work entailed.  Councilman Johnson made the motion to approve the task order as well as Sanderson Stewart invoice #46344, Councilman Ulrich seconded the motion, and it was approved unanimously.

Interlocal Agreement with Philipsburg School District

Mayor Reddish wanted to bring up the idea of establishing a written contract with the School in relation to use of the parks. Councilwoman Nelch made a motion for the Mayor to proceed, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

NON AGENDA ITEMS

Council

Councilman Johnson asked if the water in the hydrant at the cemetery was potable.  Sam Dennis recommended that it not be advertised to the public as potable.

Councilman Sundstrom asked for the status of the Antonioli property being de-annexed.  Robert Medof said it was being posted in the paper. 

Councilman Lyons said he would schedule a meeting at the end of July to discuss park fees. 

Public Comment on Matters within the Town Council’s Jurisdiction

Mike Marjamaa asked about the status of his water.  The Council had discussed it earlier in the meeting and Sam Dennis said it was next on their list of projects.  Mike Marjamaa asked if the Town could run temporary service from another house.  Sam Dennis said he would follow up and see if it was possible to do again.  Mike also asked about his bill.  Reed Speegle said he would adjust it.

 

Councilman Lyons made the motion to adjourn at 8:45, Councilman Ulrich seconded the motion, and it was approved unanimously.

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