PHILIPSBURG TOWN COUNCIL MEETING MINUTES
July 5th, 2018
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, and Nicole Nelch. Council absent: Carl Sundstrom. Others in attendance: Town Clerk Reed Speegle, Public Works Director John Vukonich, Town Attorney Robet Medof, Sherry Cotton, Bill Hohler, Barbara Cahill, Jared Busby, and Miriam Busby.
Sherry Cotton – Farmer’s Market Bear Park
Sherry requested use of Bear Park to host her farmer’s market on Sundays until Labor Day. Mayor Reddish asked for some background on the farmer’s market. Councilman Ulrich asked that the vendors park off of Broadway. Councilman Johnson made the motion to approve the request, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Councilwoman Nelch then made the motion to approve move the standing reports to the top of the agenda, Councilman Ulrich seconded the motion, and it was approved unanimously.
Reed Speegle reported that the auditors would be on-site the 19th-20th. He also said the Town should look at procuring bids for audit work when the contract expired with the current auditors.
Director of Public Works
John Vukonich reported that the Montgomery Dearborn water main replacement was progressing. Street grading and application of mag chloride would follow that project. Mayor Reddish asked about the asphalt patching of Granite St. John Vukonich said he was working on getting the measurements finalized in order to get estimates. John Vukonich also said he was working with the State to fix the sink hole near the Brewery. Mayor Reddish said that the leak test on the lagoons was ongoing and that the engineers would be on-site on the 15th.
Robert Medof informed the Council of a property near the Fred Burr line that was being purchased with the new owners requesting a written easement for how close to the line they can build. Robert also brought up another property near the Town water tank that potentially would request to be tied in based on a prior easement. Both of these issues would be discussed further in the future. He also reported that the water rights were still ongoing.
Barbara Cahill gave a report on activity over the past month for the library and talked of upcoming events.
Mayor Reddish said the orientation of the baseball field was a topic brought up at the previous Parks Board meeting.
Minutes of Prior Meetings
Councilman Ulrich made the motion to approve the minutes from June 5th, Councilman Johnson seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilwoman Nelch made the motion to approve the payroll and bill payable, Councilman Ulrich seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilwoman Nlech made the motion to approve the water and sewer adjustments, Councilman Ulrich seconded the motion, and it was approved unanimously. A short discussion was had concerning the water meters.
Project Request Payments
Mayor Reddish reported that he had sent a letter to Jeff Heidner concerning differences in the total bills and the itemization. Councilman Johnson made the motion to table payment of Sanderson Stewart invoice #44583, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.
Town Park Trail
Mayor Reddish informed the Council that the contractor would be on –site the following Monday morning.
The Finance Committee was meeting on the July 11th at 10 a.m.
Vacation/Sick Leave Form
Mayor Reddish had the final version in hand. This had already been approved at a prior meeting. Councilman Johnson wanted the most updated policy manual to be handed out to staff at some point in the near future.
Grant Writing Agreement
Mayor Reddish met with Maureen Connor and she wanted to edit section 10 concerning arbitration. Robert Medof said this was pretty standard language and suggested keeping in the same. Councilwoman Nelch made the motion to approve contract as is, Councilman Johnson seconded the motion, and it was approved unanimously.
Fred Burr Water Line Update
Mayor Reddish said he was planning on walking the line with Ed Roseboom in the near future. He also reported that he had petitioned the County for PILT funds to help pay for the Fred Burr project. John Vukonich was instructed to get quotes. Mayor Reddish said he would meet with Rick Day as well.
RV Park Water & Sewer Policy
Mayor Reddish gave some background on utility rate structures and said that RV’s were not covered. The Water and Sewer Committee would meet again in the near future.
Mayor Probationary Period & Compensation
Councilman Johnson, chair of the Personnel Committee, said he gave a strong recommendation to the Mayor’s performance during the probationary period. Councilwoman Nelch wanted another Personnel Committee meeting scheduled.
NON AGENDA ITEMS
Councilman Johnson expressed his displeasure at how the detour was set up for the Dearborn/Montgomery project.
Public Comment on Matters within the Town Council’s Jurisdiction
Jared and Mariam Busby were the party concerned with having an easement on their property formalized to know how close to the Fred Burr Water Line they could build. Councilwoman Nelch made the motion to allow the Mayor to work with the Busby’s and work towards a resolution, Councilman Johnson seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to adjourn at 9:03, Councilman Johnson seconded the motion, and it was approved unanimously.