PHILIPSBURG TOWN COUNCIL MEETING MINUTES

July 7th, 2020

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, Scott Lyons, and Carl Sundstrom. Others in attendance:  Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Sherriff Scott Dunkerson, Mike McDowell, and Barbara Cahill.

 

STANDING REPORTS

Sheriff

The Sheriff explained the new format for the monthly reporting.  Councilman Johnson asked about traffic enforcement off Broadway.  The Mayor thanked the Sheriff for attending.  Councilwoman Nelch talked about her meeting with the Sheriff and potential changes to the next contract.  Sheriff Dunkerson said that the new deputy would be attending the academy in September.  There was then a brief discussion about parking.

Library Board

Barbara Cahill talked about the status of the library related to its’ reopening.  They had a new part-time hire and needed to fill two Board seats. 

Chamber of Commerce

No report.

Parks Board

No report.

Fire Department

Sam Dennis said things were quiet other than the 4th of July.  There were no fires on the 4th. 

Grant Writer

Mayor Reddish said he would get in touch with the grant writer later in the week.

Director of Public Works

Sam Dennis talked about updating the SCADA computer system.  Councilman Kuhl had some suggestions related to this.  There was a brief discussion about garbage downtown.  Councilman Lyons asked if the crosswalks could be painted earlier in the year.

Town Attorney

Robert Medof informed the Council that NW Energy had started to replace street lights in town.

Town Clerk

No report.

 

Minutes of Prior Meetings

Councilman Ulrich made the motion to approve the minutes from 6/16/20 with a few edits from Councilman Sundstrom, Councilman Kuhl seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilwoman Nelch asked about longevity pay which was included in the prior month’s payroll.  Councilwoman Nelch made the motion to approve the payroll and bills payable, Councilman Lyons seconded the motion, and it was approved unanimously.

 

Water and Sewer Adjustments

Councilman Sundstrom made the motion to approve the water and sewer adjustments, Councilman Kuhl seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Lyons made the motion to approve Pioneer Technical Task Order T020-005, Councilman Kuhl seconded the motion, and it was approved unanimously.

Councilman Johnson made the motion to approve Pioneer Technical invoice #13752, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Councilman Kuhl made the motion to approve Pioneer Technical invoice #13779, Councilman Ulrich seconded the motion, and it was approved unanimously.

Financials

Reed Speegle talked about how certain expenditures would need to be accrued back to FY20.  Councilwoman Nelch reminded the Council of the Finance Committee Meeting on 7/9/20.  Councilman Ulrich made the motion to approve the financials, Councilwoman Nelch seconded the motion, and it was approved unanimously.

 

OLD BUSINESS

Sewer Lagoon Update

Sam Dennis reported that dirt work had started and talked about an issue that came up with the electrical work and NW Energy.  The dredge was set to be delivered later in the week. 

CIP Update

Mayor Reddish talked about the survey that the Council would need to review.  There was a brief discussion on the process of the survey.

Friend of Philipsburg Trust

ED Revolving Trust

Reed Speegle talked about these two topics and how they effected the audit.  He stated that the Council would need to pass resolutions in the near future to address these two trusts. 

Audit FY18 & FY19

Reed elaborated further on how the audit process went and what the Town needed to do moving forward to fix some of the issues.  It was determined that the Finance Committee would have a meeting concerning these findings and then make recommendations to the Council as a whole.

BLM Update

Sam Dennis said he would need to schedule a time to meet with Councilman Kuhl and Bill Antonioli.

 

NEW BUSINESS

Electric Fund

Sam Dennis talked about the ongoing situation concerning the power generators.  The required pressure to generate power was beyond what he felt comfortable with.  The Electric Fund as a result was tapping in to its cash reserves.  The Town has been subsidizing the School’s electric bill as a result.  There was a discussion among the Council on how to proceed.  Councilwoman Kuhl made the motion to terminate the agreement with the School, Councilman Sundstrom seconded the motion, and it was approved unanimously.

Cash Reconciliation

This was discussed earlier in relation to the audit.

 

NON AGENDA ITEMS

Council

Councilman Kuhl informed the Council that he had scanned the ordinances using OCR software so that they could now be searchable. 

Councilwoman Nelch talked about the time off request and asked about how time off is administered for the Town.

Councilman Johnson asked about who would fill in for the Mayor in his absence.  A brief discussion ensued.

Public Comment on Matters within the Town Council’s Jurisdiction

No comment.

 

Councilman Ulrich made the motion to adjourn at 9:28, Councilman Lyons seconded the motion, and it was approved unanimously.

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