PHILIPSBURG TOWN COUNCIL MEETING MINUTES
June 16th, 2020
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, and Carl Sundstrom. Council absent: Scott Lyons. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Sam Thomas, Ben Larson, Jacquie Venard, Maureen Connor, and Dennis Cox.
Ben Larson – Water & Sewer Service
Ben gives the background on his situation. Sam Dennis said the closest water to his property would be on Montgomery and that the closest sewer would be in the alley. There was a discussion stating that it would require a main extension which would in turn require engineering work. Ben had spoken to Pioneer Technical but there were concerns over conflict of interest. The Council had no objection to Ben continuing to pursue the possibilities of a main extension.
Minutes of Prior Meetings
Councilman Johnson made the motion to approve the minutes from 6/2/20 with a few edits from Councilman Sundstrom, Councilwoman Nelch seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the bill payables after a few clarification questions from Councilman Sundstrom, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Mayor Reddish reported that Todd from Pioneer was working on a spreadsheet of all major costs and projects to be inserted in the CIP. He would be in contact with him in the near future.
Sewer Lagoon Update
Sam Dennis told the Council that most of the materials had been ordered and that the things were lining out to start the project in the next few weeks.
BLM Lease Update
Councilman Kuhl stated that he hadn’t heard anything back from the BLM. He was wondering if some type of temporary access could be provided through the Antonioli property. Sam Dennis would follow up. Councilman Kuhl would reach back out to Launa at the BLM.
Town Wireless Internet Update
Councilman Kuhl had a list of other purchases he would need to continue to set up this system. The budget for this project had previously been approved. Councilman Kuhl would coordinate with Reed Speegle to purchase these items for the Town.
Audit FY18 & FY19
Mayor Reddish and Reed Speegle gave some background. There were concerns over how the process for the audit had changed from year to year. Reed explained how the relationship with the audit firm had changed as they were no longer doing the year end closing. Councilwoman Nelch stated her intent to go back to bid for the next audit. Reed Speegle requested that he be able to work with Magda Nelson for 6 hours on a response to the draft audit. Councilwoman Nelch made the motion to this request, Councilman Johnson seconded the motion, and it was approved unanimously.
Generator Service Agreement
Sam Dennis presented the Council will the different service agreement plans for the generator. He recommended the highest coverage option. There was a brief discussion between the Council and Sam as to the benefits of the different plans. Councilman Sundstrom made the motion to approve platinum plus service agreement for the most coverage, Councilman Johnson seconded the motion, and it was approved unanimously.
Town Street Signs
Councilman Kuhl presented the rest of the Council with cost options of streets signs based on materials. Sam Dennis said that he would prefer to go with the metal option as opposed to wood as the lifetime would be much longer and the costs was not that significant in difference. Councilman Johnson made the motion to approve the purchase of $4,500 worth of metal street signs, Councilwoman Nelch seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Sundstrom talked of federal funds becoming available in the near future. Maureen Connor said that they would likely be disbursed in similar fashion to the Covid funds and that having the TSEP application in to the State would be an appropriate project for that type of funding. Mayor Reddish said he would be writing letters to different State officials concerning these types of funding opportunities.
Councilwoman Nelch reported on her discussion with Sheriff Dunkerson. Dunkerson would be at the July meeting and had instituted a new system for monthly reports that would be fully active by then. They also discussed the ambulance service, parking, and potential changes for the next contract. There was then a brief discussion of the noose in the jail. Mayor Reddish thanked Councilwoman Nelch for reaching out to the Sheriff on her own.
Councilwoman Nelch gave an update on the budget process. The next meeting was scheduled for the following Tuesday at 9:00 a.m.
Mayor Reddish said he would having a staff meeting on Thursday at 1:00 a.m. to go over the strategy for the summer.
Maureen talked of getting a final submittal to the State for the RDG Planning Grant. She would coordinate with Reed. She then talked briefly of the RAC funds that were awarded to the Town to work on the Red Lion Road to Fred Burr Lake.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Johnson made the motion to adjourn at 8:20, Councilman Sundstrom seconded the motion, and it was approved unanimously.