PHILIPSBURG TOWN COUNCIL MEETING MINUTES
June 19th, 2018
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, and Nicole Nelch (via phone). Others in attendance: Town Clerk Reed Speegle, Public Works Director John Vukonich, Town Attorney Robet Medof, John Spaeth, and Barbara Cahill (7:45).
John Spaeth – County Planning Board
John Spaeth presented the Council with information about the proposed Finn Addition in the Town. It would be comprised of 31 lots designed for single family homes with the exception of two of the lots that would have the potential for a duplex or triplex. The roads would be paved throughout the addition. There was a preliminary public hearing to be scheduled in August. John Spaeth recommended that the Council consider specific covenants related to the Addition. Councilman Sundstrom asked John Vukonich about the capacity of the Town’s lagoon to handle the potential increased volume. John Vukonich was optimistic that the Town’s lagoon could handle it. He cited the improving results as well as the fact that the DEQ would have to sign off on the project.
Minutes of Prior Meetings
Councilman Sundstrom made the motion to approve the minutes from May 15th, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the bills payable, Councilman Sundstrom seconded the motion, and it was approved unanimously. Reed Speegle was instructed to look in to the Blackfoot rates before making payment.
Paivi Spoon – N. Sutter Property Water Access
Mayor Reddish explained the potential options and that there were no issues with the current taps on the closest water line. John Vukonich expressed that there was still the potential that a new tap could crush the line. Mayor Reddish entertained a motion to allow for a test tie-in to the line. Councilwoman Nelch made that motion, Councilman Johnson seconded the motion, and it was approved unanimously.
Town Park Trail
John Vukonich informed the Council that two loads of gravel had been hauled to the park the previous day. Reed Speegle stated that edits had been made by the attorney to the contractor’s contract and that this was sent to the contractor. Councilwoman Nelch wanted to make sure that the supplies and materials for the project followed the guidelines of the grant. Councilman Ulrich made the motion to allow Mayor Reddish to sign the contract, Councilman Johnson seconded the motion, and it was approved unanimously.
Public Works Update
John Vukonich had his work report submitted in the packet. He was scheduled to work with Sanderson Stewart the upcoming Thursday on the lagoons. Mayor Reddish asked John Vukonich inquire about bids for the asphalt patching on Granite St. John Vukoinch said that this project may include several other small patches around Town. Councilman Johnson asked whether or not the project needed to bid out. John Vukonich said it did not because it would be under $25,000. Councilman Johnson also asked for road maintenance schedule.
Mayor Reddish informed the Council that there would be a Finance Committee meeting on June 25th at 10:00 a.m.
Agreement for Grant Writer
Councilwoman Nelch wanted to flesh out the draft of the agreement to include the CIP, growth policies, timelines, expectations, and reporting. Councilman Sundstrom asked if it could also include facilitating meetings for public input. Mayor Reddish agreed with these ideas and said he would communicate this to Maureen Connor.
Leave Request Document
Robert Medof said that the FMLA language should be omitted from the draft. Councilwoman Nelch expressed her support to move forward with the policy. John Vukonich stated that the work would fall on the supervisors. Councilman Johnson expressed his support of the document and the policy. Councilwoman Nelch made the motion to approve the document pending final edits from the Town Attorney, Councilman Sundstrom seconded the motion, and it was approved by majority. Councilman Ulrich voted against the motion.
Vacation/Sick Time Policy
A brief discussion was had concerning how vacation and sick time is used by Town employees, the interchangeability between the two, and the potential for a sick leave bank. The conversation was tabled.
Library Expansion Resolution
Mayor Reddish read the resolution. Barbara Cahill asked that the resolution include grants as a potential revenue source. Councilwoman Nelch made the motion to approve the resolution with that addition, Councilman Johnson seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Ulrich informed the Council of an Airport Advisory Board meeting on the following Thursday Night.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Sundstrom made the motion to adjourn at 9:00, Councilman Ulrich seconded the motion, and it was approved unanimously.