PHILIPSBURG TOWN COUNCIL MEETING MINUTES
June 2nd, 2020
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, Scott Lyons, and Carl Sundstrom. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Mike McDowell, Shannon Smith, Pete Hendricks, Jacquie Venard, Barbara Cahill, Abigail St. Lawrence (via video), and Stephanie Burd (via video).
Written report submitted.
Barbara Cahill gave an update on the library reopening. She said they would be setting up wireless hotspots for internet access.
Chamber of Commerce
No report. Mayor Reddish would follow up with Levia Shoutis on their next meeting. Councilman Lyons asked about weed spraying at the baseball field. Sam Dennis said he would talk to Andrea Vietor about it.
Sam Dennis reported that the Clam Feed was cancelled and that the backup generator was in service now.
Mayor Reddish said Maureen Connor had reviewed the lagoon plan prepared by Todd Kuxhaus of Pioneer Technical and was satisfied.
Director of Public Works
Sam Dennis stated that the RAC meeting went well and that he was hopeful the Town could get $20-25,000 for the Red Lion Road project. Councilwoman Nelch asked about the street sweeper. Sam Dennis said that it might be worthwhile to coordinate with MDOT on road sweeping. Councilman Johnson suggested that the Town look in to getting excess road millings from the MDOT. Councilman Kuhl followed up on his request to Sam concerning road access. Sam said he had talked to Bill Antonioli but it was dependent on a corporation that Bill is only part owner of.
Robert Medof had nothing major to report.
Reed Speegle said he had been working with the auditors.
Minutes of Prior Meetings
Councilman Lyons made the motion to approve the minutes from 5/19/20 with an edit from Councilman Sundstrom, Councilman Ulrich seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilwoman Nelch made the motion to approve the payroll and bill payable, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilwoman Nelch made the motion to approve the water and sewer adjustments, Councilman Ulrich seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Ulrich made the motion to approve Pioneer Technical invoice #13486, Councilman Kuhl seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve Pioneer Technical invoice #13451, Councilman Kuhl seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the financials, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Sewer Lagoon Update
Sam Dennis talked about the drying chemical and rental equipment needed for the sludge removal project. He then talked about the sequencing for the project.
Finn Addition – Request for Change in Conditions
Abby St. Lawrence said the developers were withdrawing their request for the change in conditions.
Mayor Reddish said he would touch base with Todd and that he would add the street sweeper to the list of needs. Councilman Lyons requested that water meters also be added to the list.
Friend of Philipsburg Trust
Reed Speegle stated that he had created a project code for the Town Hall renovations so that items could be accurately expensed against the Trust.
ED Revolving Trust
Councilman Sundstrom asked about the limitations on spending the remaining money. Robert Medof stated that because the Trust goes back far enough in time that there are few restrictions on how the Town decides to spend the money. He said that it would need to be related to public or community facility needs.
Excavator Lease Agreement
Sam Dennis talked about the Town’s past use of an excavator and how this would save the Town money in the long run. The major difference would be that the Town would be committing to having it for 5 years. Councilwoman Nelch made motion to approve the lease agreement for an excavator from Caterpillar, Councilman Lyons seconded the motion, and it was approved unanimously.
Sam Dennis explained the reasoning behind a request for a new lawnmower for the parks. Councilman Ulrich made motion to approve the purchase of the lawnmower, Councilman Lyons seconded the motion, and it was approved unanimously.
Sam Dennis talked about the need for a new Sanderbox. Councilman Ulrich made motion to approve the purchase of the Sanderbox, Councilman Kuhl seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Johnson talked about the annual evaluations for the Mayor.
Public Comment on Matters within the Town Council’s Jurisdiction
Stephanie Burd asked about ordinance enforcement in Town and how proactive the Town was. Councilman Johnson said that typical if there was a violation it would begin with a complaint from a citizen. There was a brief discussion of the topic. Mayor Reddish said there would be specific meeting concerning ordinances in the near future.
Councilman Ulrich made the motion to adjourn at 8:20, Councilman Lyons seconded the motion, and it was approved unanimously.