PHILIPSBURG TOWN COUNCIL MEETING MINUTES

June 5th, 2018

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, and Nicole Nelch.  Others in attendance:  Town Clerk Reed Speegle, Public Works Director John Vukonich, Town Attorney Robet Medof, Leeann Tenesch, Paivi Spoon, Matthew Spoon, and Gary Spoon.

 

Leeann Tenesch – Tennis Camp

Leeann asked for use of the tennis courts at the Big Town Park for Tennis Camp from June 12-14.  She asked that they be covered under the Town’s insurance for the event.  Councilman Ulrich made the motion to approve the request, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Paivi Spoon – N. Sutter Property Water Access

Paivi presented the Council with a map of the property and explained her understanding of water and sewer access to the property.  John Vukonich was unsure of the physical condition of the nearest water line and was concerned about the capabilities of the line to add an additional service.  Mayor Reddish said that a sewer tie in was feasible with a pump.  Mayor Reddish then laid out 3 potential ways for the property to access water.  The first would be to tie in to the existing line, the second would be to acquire easements from adjacent property owners to tie in to another main, and the third would be to drill a well with the Town still charging the property.  Councilman Johnson wanted to figure out the condition of the line in order to make a decision.  A brief discussion was then had about Special Improvement Districts.  Mayor Reddish said that the Council would have more information and would make a decision at the next meeting in two weeks. 

MaryLou Colvin – Vendor Permits

Not in attendance.  Issue had been resolved prior to meeting.

 

Minutes of Prior Meetings

Councilman Ulrich made the motion to approve the minutes from May 1st, Councilman Sundstrom seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilman Sundstrom made the motion to approve the payroll and bill payable, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilwoman Nelch seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Sundstrom made the motion to approve Sanderson Stewart invoice #44353 for the itemized amount of $1,808.32, Councilman Johnson seconded the motion, and it was approved unanimously.

Financials

Councilwoman Nelch made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

STANDING REPORTS

Sheriff

No report.

Town Clerk

Reed Speegle brought up the budget process and said that the Town should amend the budget for FY18 to match certain actuals.  He also stated that he was still working with the auditors on closing and the audit for FY17. 

Director of Public Works

John Vukonich stated that he was trying to get Joe Mullany on-site to help service the ultraviolet plant and the SCADA system.  Councilman Johnson asked about the strategy for road maintenance in Town.  John Vukonich said that the rain had slowed down the process. 

Town Attorney

Councilwoman Nelch asked about an interlocal agreement with the Library that would be needed when the become a county entity.  Robert Medof said he would draft an agreement and that it would need approval from the County Commissioners as well as a newly formed Library District board.  

Library Board

Councilwoman Nelch said that the Library Board had approved the hiring of an additional employee for 8 hours per month.  She stated that she wanted to reevaluate how expenditures are approved by the Library Board.  Mayor Reddish stated that she should look at the charter for the Library as a good starting place.

Fire Department

No report.

Parks Board

The next Parks Board meeting would be on June 25th.

 

OLD BUSINESS

Town Park Trail

Mayor Reddish stated that the project was scheduled to begin the second week of July.  He also informed the Council that the amount of money being given by NW Energy had doubled to $3,000.

Public Works Update

Mayor Reddish said that the Montgomery/Dearborn water main replacement would begin the following day.  Mayor Reddish then brought up the Fred Burr pipeline.  He stated that the pipe that the Town initially thought would be necessary no longer was and that there were cheaper options.  The estimates for the cost of the new type of pipe is $14,000.  The Council said that this project had the highest priority after the completion of the Montgomery/Dearborn water main.  Mayor Reddish said that employee Sam Dennis was now on unpaid leave for the time being and that the temp that had been hired was working well. 

Budget FY18-19

Mayor Reddish said the next Finance Committee meeting was on June 7th at 10:00 a.m.

CIP Update

Mayor Reddish told the Council that Maureen Connor had met with the Finance Committee. 

 

 

NEW BUSINESS

Draft Agreement for Grant Writer

Councilwoman Nelch said that the contract with Maureen Connor should have clear list of expectations and timelines. Robert Medof said he draft an agreement that could be edited by the Council. 

 

NON AGENDA ITEMS

Council

Councilwoman Nelch requested from the Council a leave of absence for work reasons.  There was no objection from the Council.  Councilwoman Nelch also gave an update on the Town Website.  Councilwoman Nelch informed the Council of the meeting with MMIA concerning Health Insurance on June 18th at 10:00 a.m.  Mayor Reddish brought up a meeting in Drummond on June 13th with the County Commissioners, the role of the Town related to the Cemetery, a bike race scheduled to be in town on June 30th, and that a mental health and grief counselor was now available the 1st and 3rd Wednesday’s at the Hospital. 

Public Comment on Matters within the Town Council’s Jurisdiction

No public comment.

 

Councilwoman Nelch made the motion to adjourn at 9:07, Councilman Sundstrom seconded the motion, and it was approved unanimously.

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