PHILIPSBURG TOWN COUNCIL MEETING MINUTES
June 7, 2022
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, Scott Lyons, John Laigaie, Gary Fujinami, Carl Sundstrom (video), and Jason White. Council absent: DuWayne Ulrich. Others in attendance: Town Clerk Reed Speegle, Public Works Director Sam Dennis, Austin Egan, Amy Deitchler, Barbara Cahill, KL Dell-Bishop, and Gwyneth Hyndman (video).
Councilman Lyons made the motion to bring Great West to the top of the agenda, Councilman Fujinami seconded the motion, and it was approved unanimously. Amy and Austin gave an overview of the documents that had been presented to the Council. The design was for a 2 cell aerated lagoon with a rock filtration and UV system. There was a brief discussion on the added alternative design that would be decided at a later point in the future. Amy talked about the procurement process going forward if design was approved.
STANDING REPORTS
Sheriff
Report submitted.
Library Board
Barbara Cahill said she was up for reappointment to the Library Board and that this would require a vote of the Town Council. After a brief discussion it was decided to be put on the next meeting agenda. Barbara then talked about past event and upcoming events.
Chamber of Commerce
No report.
Parks Board
No report.
Fire Department
Sam Dennis reported that it had been quiet. Reed Speegle commented that the Fire Department had been helpful during the water line break.
Grant Writer
No report.
Director of Public Works
Mayor Reddish talked about needed to get the CCR out by the end of the month that he will include State of the Town in. He also asked Sam about pickle ball courts at Zane’s Park.
Town Attorney
No report.
Town Clerk
Reed Speegle talked about where he was in audit process.
Minutes of Prior Meetings
Councilman Fujinami made the motion to approve the minutes from 5/17/22, Councilman Lyons seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Fujinami made the motion to approve the payroll, Councilman Lyons seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve the bills payable, Councilman Fujinami seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Lyons made the motion to approve the water and sewer adjustments, Councilman Fujinami seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Fujinami made the motion to approve Great West invoice #26529, Councilman White seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve Great West invoice #26499, Councilman Fujinami seconded the motion, and it was approved unanimously.
Councilman Sundstrom made the motion to approve Pioneer Technical invoice #17644, Councilman Fujinami seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve Pioneer Technical invoice #17643, Councilman Fujinami seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve Pioneer Technical invoice #17433, Councilman White seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve HDR invoice #29339, Councilman Fujinami seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve HDR invoice #29159, Councilman Fujinami seconded the motion, and it was approved unanimously.
Financials
Councilman Lyons made the motion to approve the financials, Councilman Fujinami seconded the motion, and it was approved unanimously.
Councilman Fujinami made the motion to approve the JV detail report, Councilman Lyons seconded the motion, and it was approved unanimously.
OLD BUSINESS
Sewer Lagoon Update
Previously discussed.
Growth Plan Update
Mayor Reddish said he would reach out to the volunteers for the Historical District inventory to schedule a time and date.
Poser Subdivision – Final Plat
Mayor Reddish gave a recap on the process. Councilman Lyons made the motion to approve the final plat, Councilman Fujinami seconded the motion, and it was approved unanimously.
Encroachment Agreement Cost Methodology
Councilman Lyons talked about developing a specific ratio to determine what the annual license cost would be. There was further discussion among the Council as to how to determine this. Councilman Lyons suggested using property tax assessments as one of the variables. This was to be discussed further at the next Council meeting.
NEW BUSINESS
Lagoon Treatment Final Design Resolution
Mayor Reddish read the resolution. Councilman Lyons made the motion to approve the resolution, Councilman Fujinami seconded the motion, and it was approved unanimously.
Fred Burr Water Line
Sam Dennis said he had some informal conversation with Brad Koon of Triple Tree Engineering about potential future line section replacement. The Town would work on producing a recap report of the break.
Horton Street Utility Easement
Mayor Reddish said there is a condition in the abandonment that allows the Town to maintain its utility easement. Mayor Reddish said he would file quitclaims to be recorded with the County to ensure record of the easement.
NON AGENDA ITEMS
Council
Mayor Reddish thanked Councilman Laigaie for his work on the flag poles. Councilman Laigiae talked about the flag design competition and how to proceed.
Councilman Laigaie also brought up the urban deer issue.
Councilman White reminder the rest of the Council about the County Joint Meeting on June 16th at 6:00 p.m.
Councilman Lyons brought up the status of Councilman Ulrich.
Public Comment on Matters within the Town Council’s Jurisdiction
KL Dell-Bishop said the reverse 911 notification system worked well for the water line break but that she would have liked a follow up notice after the system was fixed.
Councilman Lyons made the motion to adjourn at 8:43, Councilman Fujinmai seconded the motion, and it was approved unanimously.