PHILIPSBURG TOWN COUNCIL MEETING MINUTES
March 16th, 2021
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, Scott Lyons, Carl Sundstrom (video), Max Statler, and John Laigaie. Council absent: John Johnson. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, and Town Attorney Robert Medof.
Minutes of Prior Meetings
Councilman Lyons made the motion to approve the minutes from 3/16/21, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the bills payable, Councilman Statler seconded the motion, and it was approved unanimously.
Reed Speegle discussed the financials and how expenditures and revenues were tracking over the year thus far.
Councilman Lyons made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.
Town Attorney Hiring Process
Mayor Reddish gave a recap of the interviews that were conducted of the two candidates for Town Attorney. Robert Medof informed the Council that one of the candidates had removed himself from consideration after the interviews were conducted. Councilman Sundstrom, Councilman Lyons, and Councilman Laigaie all stated that they thought both candidates were qualified but preferred Mr. Hindoien. Councilman Sundstrom made the motion to proceed with the negotiations and the drafting of a contract with Mr. Hindoien, Councilman Lyons seconded the motion, and it was approved unanimously. The contract would be reviewed at the next meeting.
Sewer Lagoon Update
Sam Dennis said that he was getting more optimistic that we would be able to rent a dredge this summer to finish the desludging. He informed the Council that HDR had begun the lagoon capacity analysis and would have the results in the next few weeks. He also stated that the Town may not have to discharge all summer. Mayor Reddish said he was still in ongoing discussion with the DEQ.
Friends of Philipsburg Trust
Mayor Reddish gave some background on the Trust and laid out the potential options for how to proceed. Councilman Lyons made the motion for Robert Medof to draft a resolution to dissolve the Trust, Councilman Statler seconded the motion, and it was approved unanimously. Robert Medof read the covenants of the Trust pertaining to how the money could be spent.
RFQ Engineering Vendor List
Mayor Reddish told the Council that the Town had received responses to the RFQ from Pioneer Technical, HDR Engineering, Stahly Engineering, Great West Engineering, and Triple Tree Engineering. Councilman Lyons made the motion to accept all the RFQ to be on the list of vendors that the Town may contract with, Councilman Ulrich seconded the motion, and it was approved unanimously.
Fire Department Mutual/Automatic Aid Agreement
Sam Dennis explained the proposal and stated that the Fire Department was in favor of accepting this. Councilman Statler made the motion to approve the agreement, Councilman Ulrich seconded the motion, and it was approved unanimously.
Great West Engineering Contract
Mayor Reddish said that Maureen Connor, Sam Dennis, Matt Pearce, and himself were scheduled to meet and discussing the stages of the planning grant. Afterwards Great West would be able to provide a better scope on the project.
Partition of H&R/Broadway Hotel Resolution
Robert Medof made a public disclosure that he works in the same office as the realtor working on the sale of the building. He explained the request was to allow for the short form application for subdivision. This would need to be reviewed by the County Planning Board as well. Councilman Lyons recused himself from voting as he involved in potential business with the proposed new owners. Mayor Reddish read the resolution. Councilman Ulrich made the motion to approve the resolution, Councilman Sundstrom seconded the motion, and it was approved by the majority of the Council. Councilman Lyons recused himself and Councilman Johnson was absent.
Stephens Hotel Developer Introduction
Ryan Frey and Megan Robson introduced themselves as the potential future developers of the Stephens Hotel. They were looking to turn the building in to 12 condos and had similar design plans as the previous developers. There was a brief discussion about the process and general subdivision laws. Megan thanked Mayor Reddish and Sam Dennis for their help thus far. Councilman Lyons stated there was a need for long-term housing in the community. There was then a discussion on water/sewer mains. Robert Medof said that ultimately this would need Council approval to move forward.
Robert Medof talked about getting the Ordinances recodified. A fee structure had been sent to the Town and the process would take some time. There was a discussion as to how to proceed taking in to consideration the desire to review all of the Town Ordinances in the near future. The Council seemed to agree that Ordinance Review meetings should be scheduled again in the near future. A meeting was tentatively scheduled for April 6 at 6:00 p.m.
NON AGENDA ITEMS
Councilman Lyons said he would be remote for the second April meeting and the first May meeting.
Mayor Reddish said EMS was on the County Commissioners agenda the following week. He encouraged everyone to attend.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Lyons made the motion to adjourn at 8:30, Councilman Ulrich seconded the motion, and it was approved unanimously.