March 17th, 2020

7:00 P.M. Philipsburg Town Hall


Council in Attendance:  Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, Scott Lyons, and Carl Sundstrom. Others in attendance:  Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, and Abigail St. Lawrence.


Minutes of Prior Meetings

Councilman Lyons made the motion to approve the minutes from 3/3/20 with a few edits from Councilman Sundstrom, Councilman Ulrich seconded the motion, and it was approved unanimously.

Bills Payable

Councilman Lyons made the motion to approve the bills payable, Councilman Ulrich seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Lyons made the motion to approve payment of Pioneer invoice #13079, Councilman Ulrich seconded the motion, and it was approved unanimously.



Finn Addition Update

Robert Medof had received an email from Susan Swimley with some recommended language to insert in to any update to the agreement.  Abby St. Lawrence had also spoken with Susan Swimley and had no issues with the changed language.  She stated that she had been in contact with the DEQ as well.  Mayor Reddish had spoken with Kari Smith and was scheduled to have a meeting with the DEQ in person on April 6th where all the parties could discuss the project together.  The Council had no objection to the Mayor moving forward with that meeting.  Councilwoman Nelch asked for clarity as to whether or not the developers were going to build spec houses.  Abby St. Lawrence said she would get clarification and then get in touch Mayor Reddish or Robert Medof.  Councilman Sundstrom said the Town would not take action until the DEQ did.  Abby said there would be no final plat approval until a COSA was approved.  She said there were still many steps before the COSA and gave a clarification on the timeline.  Councilman Lyons stated that he was concerned about the worst case scenario of the project being half completed and abandoned. Councilman Johnson made the motion to table the subject until the next meeting, Councilman Lyons seconded the motion, and it was approved unanimously.

CIP Decision

Mayor Reddish said the Triple Tree interview had already been conducted and the next one with Pioneer Technical was scheduled for March 23rd.  No decision was made.

Sewer Lagoon Update

Sam Dennis reported that Todd Kuxhaus was preparing a presentation for the DEQ of the Town’s plan for sludge removal.  The dredge had been reserved and materials would be purchased after DEQ approval.  Mayor Reddish said that storage of the sludge in a cell as opposed to bags was preferred but that the cell would need to be fenced off.  Councilman Lyons stated that he had talked to an engineer who had previously had poor experiences with the bags.  Mayor Reddish said the survey of the property would begin the following week. 

Friends of Philipsburg Trust

Robert Medof stated that any funds spent out of the Trust needed to be in line with original purpose of the Trust.  Mayor Reddish said that improvement to Town Hall would be in line.  Councilman Sundstrom also suggested street signs and park improvements.  Councilman Kuhl was in favor of keeping some type of investment fund for the Town that could invest in other index funds.

ED Revolving Fund

Robert Medof said he has yet to receive a memo from the Department of Commerce.  Councilman Lyons wondered if this could be used as a loan fund for local businesses during the current crisis.  Councilwoman Nelch requested Robert to follow up with Department of Commerce. 



Street Signs Budget

Councilman Kuhl said the original budget was $4,500 and suggested ordering two more signs.  He also mentioned that the school had a new wood router that could help in producing the signs.

Councilman Lyons made the motion to table this discussion for the next Finance Committee meeting, Councilman Ulrich seconded the motion, and it was approved unanimously. 

IT Budget

Reed Speegle said he would like to put these potential costs in to the next budget and would include it in his budget memo.  Councilman Lyons suggested discussing this at the next Finance Committee meeting. 

Budget FY20/21

Councilwoman Nelch said she would draft the budgets memos in the near future with a proposed due date of May 1st.

2020 Census

Councilwoman Nelch wanted to raise awareness around town and discussed different avenues for publication/distribution.  Councilman Lyons noted that the Census was important for the Town’s CIP but also the State’s reorientation federally.   Mayor Reddish suggested writing a letter to the editor that highlighted those points.  Councilman Sundstrom wanted to stress that it is an anonymous process. 




Councilwoman Nelch brought up online bill pay.  Councilman Kuhl had some suggestions.

Mayor Reddish said the County Commissioners had declared a State of Emergency and that there would be another LIPAC meeting the following day.  He said there would be a reverse 911 information blast in the near future.  He then read a letter from the County Health Board that would require closures for the next week.  Mayor Reddish then read the resolution passed by Granite County concerning the issue.

Public Comment on Matters within the Town Council’s Jurisdiction

No comment.                                                                                                     


Councilman Lyons made the motion to adjourn at 7:57, Councilman Kuhl seconded the motion, and it was approved unanimously.