PHILIPSBURG TOWN COUNCIL MEETING MINUTES
March 3rd, 2020
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, John Johnson, Derek Kuhl, DuWayne Ulrich, Nicole Nelch, Scott Lyons, and Carl Sundstrom. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Dustin Rich, Jacquie Venard, Pat Siler, Steve Immenschuh, Anita Immenschuh, Todd Kuxhaus, and Abigail St. Lawrence, and Maureen Connor.
Swearing In of Councilmembers & Mayor
Mayor Reddish swore in Councilman Lyons. Mayor Reddish swore in Councilman Kuhl. Mayor Reddish swore in Councilwoman Nelch. Mayor Reddish swore in Councilman Sundstrom. Reed Speegle swore in Mayor Reddish.
Steve Immenschuh – Water/Sewer Hookup
Steve was petitioning to build a new modular home that would need new water and sewer services. A DEQ exception would need to be approved by the Council because he was dividing a small parcel off of a larger parcel. It would also need to be engineered. Sam Dennis didn’t see any major issues as water and sewer mains ran through the larger property roughly 100 feet away from the proposed location for the new home. Councilwoman Nelch asked about the process of application for a new service line. Sam and Steve had been in conversation about this. Councilman Lyons made the motion to allow Sam to sign the exception form, this was seconded by Councilman Ulrich, and approved unanimously.
Todd Kuxhaus – Sewer Lagoon Update
Sam Dennis said that Todd Kuxhaus and he had been going through potential costs for the sludge removal process. They distributed a spreadsheet to the Council with costs itemized for different potions of the project. Councilman Nelch asked Todd about the timeline. Todd said these costs were based on a three month dredging timeline. He also said the PER would need to completed by May 15th. There was then a brief discussion about whether or not bio bags should be used. Councilman Sundstrom asked about the volume estimates for the sludge, the liner of the lagoon, and the pipe that would be used. Councilwoman Nelch asked about potential training for using the dredging machine. Sam said the rental company would provide 2-3 days of training. Councilman Sundstrom made the motion to proceed with the lagoon desludging as laid out in the itemized cost sheet, Councilman Ulrich seconded the motion, and it was approved unanimously.
Dustin Rich – Memorandum of Understanding
An updated copy of the MOU and subsequent resolution was distributed. Dustin suggested that we could look at average water usage to provide an estimate for how much sewer usage there would be. Dustin was satisfied with the agreement. Councilman Sundstrom made the motion to approve the agreement with a small amendment from Robert Medof, Councilman Lyons seconded the motion, and it was approved unanimously. Mayor Reddish then read the resolution. Councilman Sundstrom made the motion to approve the resolution, Councilman Lyons seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to move to Old Business before the Standing Reports, Councilman Lyons seconded the motion, and it was approved unanimously.
CIP Bid Opening
Mayor Reddish opened the bids for the CIP. The firms were Triple Tree, Pioneer Technical, and WGM Group. Maureen Connor discussed the process for moving forward. Councilwoman Nelch suggested a special meeting the following Tuesday to decide how to proceed.
Request for Qualifications Submittal Opening
Mayor Reddish opened these. The firms were Triple Tree, Pioneer Technical, and WGM Group.
Finn Addition Update
Abigail St. Lawrence, the attorney for the developers, came to provide an update on the Finn Addition. Pre-plat had previously been approved but the developing company had changed. She had had several conversations with the DEQ and the Granite County Planner. She stated that the developers had no intention to sell any of the lots until lagoon capacity was verified. At this point more data collection was needed before the developers could file for the final plat. The developers were requesting an additional condition to the conditions of approval for the Finn Addition findings. This additional condition would allow them to construct on the lots prior to receiving a COSA. She said there would be no change to the lot lines. Mayor Reddish said ultimately the DEQ would have to define the verification for the developers to move forward. Councilwoman Nelch request that Robert Medof reach out to Susan Swimley to get an opinion. Susan had consulted for the Town during the pre-plat hearings. Councilman Sundstrom said he wanted to wait on making a decision. Maureen Connor thought this would require the hearing to be reopened but Abigail did not think that was necessary.
Councilwoman Nelch requested that the Library Board submit a monthly written report.
Chamber of Commerce
Pat Siler reported that the chamber had adopted their 2020 spending plan, that the Brewfest was successful, and that the advertising committee was still working on the next version of the Philipsburg Territory. The next meeting would be on the 3rd Tuesday of the month.
The next meeting would be April 14th at 6:00 p.m.
Sam Dennis informed the Council that the Elk Feed was the upcoming Saturday. He also said they had done the bid opening for the substation and that the Fire Service Area would be having a meeting soon. The Fire Department is hoping to have it built by the end of June.
Maureen Connor talked about a planning grant to survey the road to Fred Burr Lake as well as the pipeline. She then talked about an education grant she was working on pertaining to sewer and septic systems.
Director of Public Works
Councilman Sundstrom asked about the impact of the chlorine analyzer on the treatment process. Sam said it only pertained to monitoring. Sam then told the Council that the autodialer for the SCADA system had also died and would need to be replaced. Sam had met with an irrigation specialist who was going to put together a proposal for the Town.
Robert Medof had done more research on the Revolving Loan Fund and was scheduled to get a memo from the Department of Commerce to provide more clarification. Robert suggested a potential solution to the Friends of Philipsburg Trust would be to spend the remaining funds on projects in line with the original function of the Trust and then close it out then. Robert received all of the physical documentation from Bloomquist Law concerning the water rights. There were also two citations for vicious dog in the Town.
Reed Speegle talked about computer issues and suggested having a budget for some replacement costs in the next year’s budget. Councilman Sundstrom asked that it be put on the next agenda to discuss.
Minutes of Prior Meetings
Councilman Ulrich made the motion to approve the minutes from 2/4/20 with a few edits from Councilman Sundstrom, Councilman Johnson seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Lyons made the motion to approve the payroll and bills payable, Councilman Ulrich seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilwoman Nelch made the motion to approve the water and sewer adjustments, Councilman Lyons seconded the motion, and it was approved unanimously.
Project Request Payments
The payment to Pioneer Technical for invoice #13079 was tabled.
Councilman Ulrich made the motion to approve the financials, Councilman Johnson seconded the motion, and it was approved unanimously.
No new business.
NON AGENDA ITEMS
Councilman Kuhl discussed Shakey’s Park briefly.
Councilwoman Nelch brought up the upcoming budget cycle. The special meeting to discuss the CIP was scheduled for March 10th at 4:00 p.m.
Mayor Reddish asked for permission to proceed with turning the old library space in to the new Town offices.
Councilman Lyons informed the Council that the Pburg 46 was scheduled for Sunday, July 12th.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Ulrich made the motion to adjourn at 9:08, Councilman Sundstrom seconded the motion, and it was approved unanimously.