PHILIPSBURG TOWN COUNCIL MEETING MINUTES
March 6th, 2018
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, Julian Ricci, Carl Sundstrom, and Nicole Nelch. Council absent: John Johnson. Others in attendance: Town Clerk Reed Speegle, Public Works Director John Vukonich, Barbara Cahill, David Ray, Chris Cooney, Kathy Fitzpatrick, Ed Roseboom, Bob McGuire, and Dennis Cox.
Minutes of Prior Meetings
Councilman Ricci made the motion to approve the meeting minutes from February 21st, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilwoman Nelch made the motion to approve the payroll, Councilman Ulrich seconded the motion, and it was approved unanimously. Councilman Ricci made the motion to approve the bills payable, Councilman Ulrich seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Ricci made the motion to approve the water and sewer adjustments, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Project Request Payments
Councilwoman Nelch made the motion to pay Sanderson Stewart invoice #43951, Councilman Ricci seconded the motion, and it was approved unanimously.
Councilwoman Nelch made the motion to approve the financials, Councilman Ricci seconded the motion, and it was approved unanimously.
Reed Speegle gave an update on the cash reconciliation as well as informing the Council that he had been in contact with Bond Counselor Bob Murdo concerning the InterCap loan.
Director of Public Works
The Council didn’t have John Vukonich’s work report in the packet. Reed Speegle said he would email it to the Council the following day.
Barbara Cahill gave a general synopsis of what was going on at the Library. Councilwoman Nelch said that she, the Librarian, and the Town Clerk were now having monthly budget meetings.
David Ray reported that the Elk Feed went well. Bob McGuire brought up a couple of yearly reports that needed to be filed. Town Clerk Reed Speegle said he would reach out to the State.
Chris Cooney – Belmont St.
Mayor Reddish moved up the discussion of an abandonment resolution to this point of the meeting since it pertained this specific topic. Ed Roseboom asked if the abandoned property becomes the adjacent property owners. Mayor Reddish read the resolution to provide clarity. Councilwoman Nelch made the motion to add to the document the required approval of any abandonment by the Fire Chief and the Director of Public Works, Councilman Ricci seconded the motion, and it was approved unanimously. Chris Cooney expressed his opinion that he thought this should eventually be put in the form of a Town Ordinance. A short discussion between the Council and the public was had concerning the selling of Town property. Mayor Reddish specified that this was not a real estate deal but an abandonment. Councilman Ricci made the motion to approve the resolution, Councilman Ulrich seconded the motion, and it was approved unanimously.
Sewer Lagoon Update
Mayor Reddish stated that the AOC had been sent to the State. He also told the Council that a company called HNS, working for the DEQ, would conduct sludge testing on the lagoon approximately the 3rd week of June. Mayor Reddish said that the leak test would need to be redone in conjunction with Sanderson Stewart and finally the DEQ would conduct the ammonia test in March or April.
Gas Tax Resolution
Nothing new to report.
Mayor Reddish said that he would follow up with Tracy concerning the CIP. A discussion was had among the Council about whether or not the cost estimates in the CIP needed to be done by a licensed engineer. John Vukonich said he would be willing to do it if Sanderson Stewart signed off on it. Dennis Cox was curious if a meeting would be had specifically concerning the CIP. This would likely take place later in the year.
PERS Determination Meeting
Mayor Reddish stated that the fine was reduced to $11,790.00. A finance committee meeting would have to be scheduled to make a decision on how to pay for this.
Water & Sewer Main Policy
Mayor Reddish, Councilwoman Nelch, and Town Attorney Robert Medof had held a meeting where they reviewed the Town’s policy. They stated that they would need to meet again and then coordinate with the Public Works Department.
Chris Cooney was asked if he had any more input now that the resolution had been passed. He said he no longer wanted to request the alley, just the street portion.
Removing References to Personnel from Town Code
Councilman Ulrich made the motion to table this discussion to the next meeting, Councilman Sundstrom seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilwoman Nelch reminding the rest of the Council that they would need to have a personnel committee meeting in the near future.
Public Comment on Matters within the Town Council’s Jurisdiction
Ed Roseboom request that the Town purchase the crew a laptop for the UV monitoring while they were on call.
Councilwoman Nelch made the motion to adjourn at 8:30, Councilman Sundstrom seconded the motion, and it was approved unanimously.