PHILIPSBURG TOWN COUNCIL MEETING MINUTES
May 1st, 2018
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, and Carl Sundstrom. Council Absent: Nicole Nelch. Others in attendance: Town Clerk Reed Speegle, Public Works Director John Vukonich, Town Attorney Robet Medof, Ed Lord, Steve Immenschuh, Tom Mullen, Barbara Cahill, Derek Kuhl, and Jim Jenner.
Stage at Winninghoff Park – Rotary
Ed Lord gave some background on the plan to install a permanent stage at Winninghoff Park. Ed Lord and Jim Jenner laid out some general specifics for the stage. Mayor Reddish asked about the potential budget. Ed stated that he didn’t have a specific number in mind. The discussion then moved to Stockton St and how it would need to be altered. Ed said the road could come up to or on to the adjacent Rotary property if necessary. Mayor Reddish asked Town Attorney Robert Medof to proceed with drafting a resolution. Robert said that it would be best if the project came in under $25,000. Steve Immenschuh asked for a final date of approval. Mayor Reddish didn’t have a specific date but asked for the Council’s permission to act as a liaison going forward. The Council was supportive of this idea. Councilman Johnson made the motion to proceed, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Minutes of Prior Meetings
Councilman Johnson made the motion to approve the minutes including a few edits from Councilman Sundstrom, Councilman Ulrich seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Sundstrom made the motion to approve the payroll, Councilman Ulrich seconded the motion, and it was approved unanimously. Mayor Reddish discussed the issue of necessary repairs to the grader. It was proposed that some of the money from the CD that had been recently cashed in could go towards these repairs. Councilman Sundstrom made the motion to approve the payment of the repairs out of the CD funds, Councilman Ulrich seconded the motion, and it was approved unanimously. Councilman Ulrich made the motion to approve the bill payable, Councilman Johnson seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Sundstrom made the motion to approve Sanderson Stewart invoice #44317, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the financials, Councilman Johnson seconded the motion, and it was approved unanimously.
Reed Speegle said that he was continuing his work on the cash reconciliation. He also stated that Deputy Town Clerk Sherry Cotton was transition towards focusing on the Utility Billing.
Director of Public Works
Councilman Johnson asked about the water main replacement on Dearborn Street. John Vukonich said that the appropriate paperwork had be submitted to the DEQ and he was waiting on a response. Mayor Reddish told the Council that Northwestern Energy had been replacing power poles around town.
Robert Medof informed the Council that the water rights were waiting on a ruling from the Water Court.
Barbara Cahill gave an update on the programs and events the Library was hosting. She also distributed a Memorandum of Understanding related to the Friends of the Library group.
Sewer Lagoon/InterCap/CIP Update
Mayor Reddish said he received an email from the DEQ informing him that the ammonia test would be put off until the fall. This test would be done by the DEQ.
This was to be paid out the money from the cashed CD. Town Clerk Reed Speegle was waiting for the correct updated amount on their website and then would make the payment.
Gas Tax – HB473
Mayor Reddish stated that the resolution passed in February concerning the disbursement of these funds required more details. This would be followed up on.
Electric Contract with School
Mayor Reddish said he wanted to review the contract to make sure it was in the Town’s best interest. He was also working to set up a time to meet with Frank O’Connor from Northwestern Energy to get a more comprehensive understanding of how the Town’s electricity production works.
Town Park Trail
Mayor Reddish told the Council about his meeting with Paul Babb concerning the donation of trees from Northwestern Energy. Reed Speegle said he had submitted the first draw request for the trail ensuring that the grant was still active.
Water & Sewer Main Policy
The Town Council was waiting on final edits from the Director of Public Works.
No new business.
NON AGENDA ITEMS
Mayor Reddish recapped his meeting with Maureen Connor to the Council. He thought it went well and that her services as a grant writer could work well for the Town. Councilman Ulrich made the motion to proceed with entering in to an agreement with Maureen Connor, Councilman Sundstrom seconded the motion, and it was approved unanimously.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Sundstrom made the motion to adjourn at 8:42, Councilman Ulrich seconded the motion, and it was approved unanimously.