PHILIPSBURG TOWN COUNCIL MEETING MINUTES
May 21st, 2019
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, DuWayne Ulrich, Carl Sundstrom, Scott Lyons, John Johnson, and Derek Kuhl. Council absent: Nicole Nelch. Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Jim Jenner, Steve Immenschuh, Dirk Sichveland, Maureen Connor, Todd Kuxhaus, Sue Mays, and Jasper Webb.
Dirk Sichveland – DUI Task Force
Dirk was proposing a designated driver service for major events and presented the Council with a proposed memorandum of understanding. There was a brief discussion about the logistics of the proposal. The Council had no objection.
Jasper Webb – Everyone’s A Winner
Jasper talked about the Everyone’s A Winner kid’s festival on July 26th and 27th. They would set up the evening of the 26th and be clean up the evening of the 27th. She then requested that the fee be waived. Councilman Ulrich made the motion to proceed with the request, Councilman Johnson seconded the motion, and it was approved unanimously.
Steve Immenschuh – Miner’s Memorial Trail Proposal
Steve talked about a proposal from the Flint Creek Trails Association (FCTA) for a non-motorized trail on Town and BLM property to the East of Town. Mayor Reddish said that approximately 90% was on Town property and 10% was on BLM land. Robert Medof talked about a basic indemnification agreement between the Town and FCTA. Sam Dennis said it would be better if the trail was a little further away from the ultraviolet plant. Mayor Reddish talked about fencing off the plant. Councilman Lyons recused himself from a decision. Councilman Ulrich made the motion for Robert to draft an agreement between the Town and FCTA, Councilman Kuhl seconded the motion, and it was approved unanimously.
Todd Kuxhaus – Pioneer Technical
Todd introduced himself to the Council. He had previously had a meeting with Mayor Reddish and Sam Dennis concerning the dam inspection as well getting an estimate on replacing 1,600 ft. of the Fred Burr Line. He talked about updating the Capital Improvements Plan so that the Town might be more suited to get funding. He discussed several different funding sources through the State. Mayor Reddish said Todd and Sam would be going up the line the following day.
Minutes of Prior Meetings
Councilman Sundstrom made the motion to approve the minutes for 4/2/19 and 5/7/19, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the bills payable, Councilman Lyons seconded the motion, and it was approved unanimously.
Law Enforcement Contract
Mayor Reddish told the Council that he and Robert Medof had met with Sherriff Dunkerson and County Attorney Blaine Bradshaw. They were scheduled to talk with the County Commissioners on May 28th at 11:00 a.m. Councilman Sundstrom asked about getting a report from the Sherriff on a monthly basis. Mayor Reddish said the Sherriff thought that was a great idea and no problem producing a report monthly. Councilman Sundstrom also said he was opposed to a COLA increase. Robert Medof said he didn’t see an issue with a COLA increase but that it was at the discretion of the Council. Mayor Reddish highlighted a clause in the proposed contract concerning increased coverage during special events. Steve Immenschuh suggested that a special event permit should have a law enforcement portion.
Mayor Reddish said the contract was a work in progress but that the new contract would need to reflect the new ice making equipment. Councilman Lyons said he was in favor of a two-year contract as opposed to a three-year.
Councilman Johnson said he attended a meeting in April. Mayor Reddish reiterated that there was need for a written agreement defining the relationship between the Town and the Cemetery. Councilman Johnson said that a meeting between Matt LaTray, Mayor Reddish, and Robert Medof would need to be scheduled.
Winninghoff Park Stage
Mayor Reddish talked about a resolution to officially turn to stage over to the Town. Steve Immenschuh said the drainage on the South side of Winninghoff Park would have to be addressed. Jim Jenner said the Rotary would work with the PIA, the Town, and Park Board on coming up with a good solution. Councilman Lyons made the motion for Robert Medof to draft a resolution, Councilman Ulrich seconded the motion, and it was approved unanimously.
Event Application/Park Fees
Mayor Reddish and Councilman Lyons went through a proposed fee structure and event application that was discussed during a Special Meeting of the Council. Robert Medof said the application looked good and that the fees are up to the discretion of the Council. Jim Jenner talked about a fee structure that would define different types of fees based on other classifications (for-profit vs non-profit, resident vs non-resident, etc.). He talked about one distinction of a partner non-profit specifically related to local group that have existing relationships with the Town. A lively discussion ensued. Mayor Reddish said he was in favor of fleshing out the fee structure and that he had intended for the Park Board to review and make recommendation before the meeting. Councilman Lyons made the motion to table the conversation to another special meeting, Councilman Johnson seconded the motion, and it was approved unanimously.
Mayor Reddish told the Council that it was the recommendation of the Finance Committee to approve a contract with the Town’s previous auditors Denning, Downey, and Assoc. for a two-year audit at the cost of $30,000. Councilman Kuhl made the motion to proceed with Denning, Downey, and Assoc., Councilman Ulrich seconded the motion, and it was approved unanimously.
NON AGENDA ITEMS
Councilman Lyons scheduled a Building, Planning, Parks & Rec, Street, and Lights Committee meeting for June 4th.
Public Comment on Matters within the Town Council’s Jurisdiction
Jim Jenner said the Fireman’s Clam Feed was on Friday, May 24th.
Councilman Kuhl made the motion to adjourn at 8:40, Councilman Lyons seconded the motion, and it was approved unanimously.