PHILIPSBURG TOWN COUNCIL MEETING MINUTES
May 5th, 2020
7:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, John Johnson (via phone), Derek Kuhl, DuWayne Ulrich, Nicole Nelch (via video), Scott Lyons, and Carl Sundstrom (via phone). Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, Maureen Connor, and Tim Howard.
No report. Mayor Reddish said that the Sheriff was redoing the format of the report.
No report. Mayor Reddish said the Library Board was meeting the following Friday. Reed Speegle gave an estimate as to how much he thought the Library should reimburse the Town. He said he would send the numbers to the Finance Committee to review.
Chamber of Commerce
No report. Mayor Reddish talked about the School potentially having graduation at Winninghoff Park.
Sam Dennis said that the Clam Feed would be postponed.
Director of Public Works
Sam Dennis reported that the discharge permit application had been accepted. He then talked about the water leak at Silver Springs and that replacing the line in the near future was a priority. Sam discussed the PRV project on Broadway that became an emergency and required the Town to spend the money to fix it. The Council had a brief conversation with Sam about these issues.
Reed Speegle reported that he had begun work on the audit.
Minutes of Prior Meetings
Councilman Ulrich made the motion to approve the minutes from 4/21/20, Councilman Lyons seconded the motion, and it was approved unanimously.
Payroll and Bills Payable
Councilman Ulrich made the motion to approve the payroll, Councilman Lyons seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the bills payable, Councilman Lyons seconded the motion, and it was approved unanimously.
Water and Sewer Adjustments
Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Lyons seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Ulrich made the motion to approve Pioneer Technical invoice #13289, Councilman Lyons seconded the motion, and it was approved unanimously.
Reed Speegle talked briefly about the Water Fund. Councilman Sundstrom had a question about the Comprehensive Insurance Fund. Councilwoman Nelch talked about having an upcoming Finance Committee meeting. Councilman Ulrich made motion to approve the financials, Councilman Lyons seconded the motion, and it was approved unanimously.
Sewer Lagoon Update
Mayor Reddish said he had been communicating with Todd at Pioneer and the proposal has been altered several times to adjust for the requirements of the DEQ. He reported that on the last phone call with the DEQ a representative from the EPA talked about their concern for the disposal of the sludge. The latest project estimate from Todd was $286,969. This proposal had been distributed in the Council Packets. Councilman Sundstrom made the motion to approve the proposal and Councilwoman Nelch seconded the motion. Sam Dennis talked about the potential plans for disposal down the line. He talked about the drainage beds and how these would use gravity to put water back in to lagoons. Councilman Lyons talked about the millage of the plastic that would be used. Councilman Johnson asked about whether we had adequate personnel to do the job in-house. Sam Dennis felt that the startup would be pretty labor intensive but that there would be adequate personnel to complete the job. Mayor Reddish called a vote from the Council and it was approved unanimously.
Mayor Reddish then talked to the Council about the routes the Town could take concerning grants. The first was a proposal from Pioneer for $8750 for an enhanced Lagoon PER that would include treatment alternatives to apply for RD grant. This deadline was June 1. The second was from Pioneer for $8000 to apply for a TSEP grant by June 12th. Maureen Connor talked about the two proposals. A special meeting was scheduled for May 21st at 7:00 p.m. concerning the first proposal’s public comment period. There was a lengthy discussion among the Mayor, Maureen, and the Council about these two proposals. Maureen Connor explained that part of this was so that the Town could be ready to receive funding related to federal Covid monies. Councilman Sundstrom made the motion to update the PER for $8750, Councilman Kuhl seconded the motion, and it was approved unanimously. Councilman Kuhl made the motion to table the TSEP grant discussion but it was not seconded. The Council discussed the timeline of the proposals. Councilwoman Nelch made the motion to approve the $8,000 proposal to apply for the TSEP grant. Councilman Ulrich seconded the motion, and it was approved unanimously.
Mayor Reddish said the Town’s Growth Policy was sent to the engineers and that he would get an update from Pioneer Technical in the upcoming week.
There was a discussion about the annual Water Report Mailing. Information about the Census would be included in the mailing.
Councilman Kuhl said he was still working on the application process. He discussed the issue of access.
Councilman Johnson submitted a letter to the Council and talked about the proposal for a new Senior/Community Center.
NON AGENDA ITEMS
Public Comment on Matters within the Town Council’s Jurisdiction
Tin Howard brought up the possilibity of closing off parking spots for restaurant seating as a result of Covid-19 measures. The Council had a short discussion with Tim about the pros and cons of this idea. Robert Medof said it was under the Town’s discretion but that any solution reached should be fair and equitable to all businesses. Councilman Nelch said it should be placed on the next agenda.
Mayor Reddish brought up an idea proposed by Rotary of putting porta potties on the street for public use. Councilman Nelch said this should be placed on the next agenda as well.
Councilman Lyons made the motion to adjourn at 9:05, Councilman Ulrich seconded the motion, and it was approved unanimously.