PHILIPSBURG TOWN COUNCIL MEETING MINUTES

November 6th, 2018

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, DuWayne Ulrich, John Johnson, Carl Sundstrom, and Derek Kuhl.  Council absent: Nicole Nelch. Others in attendance:  Town Clerk Reed Speegle, Barbara Cahill, Scott Lyons, Ben Larson, Bob Zimmerman, and Peggy Zimmerman.

 

Scott Lyons – Council Vacancy

Scott Lyons had submitted a letter of interest to fill the vacant seat on the Town Council.  Scott gave some background on himself and talked about why he thought he could be a good addition to the Council.  The Council asked him a few questions about his experience and background.  Councilman Sundstrom made the motion to accept Scott Lyons to serve in the vacant seat, Councilman Ulrich seconded the motion, and it was approved unanimously.  Mayor Reddish swore in Scott with the oath of office.

 

STANDING REPORTS

Sheriff

Mayor Reddish told the Council that the 15 mph signs were put up on Kearney and Pine.

Town Clerk

No report.

Director of Public Works

Mayor Reddish talked about the ongoing vacancy for the DPW position.  He also informed the Council that he was scheduled to talk with Sanderson Stewart and Maureen Conner.

Town Attorney

Robert Medof said the water rights adjudication was still ongoing.

Library Board

Barbara Cahill gave a recap of the events that had happened in the Library and then talked about upcoming events.

Fire Department

No report.

Parks Board

Mayor Reddish reported on the previous Parks Board meeting.  The main topics were a baseball field and playground equipment at the Big Town Park.

 

Minutes of Prior Meetings

Councilman Johnson made the motion to approve the minutes from 10/2/18, Councilman Sundstrom seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilman Ulrich made the motion to approve the payroll and bills payable, Councilman Kuhl seconded the motion, and it was approved unanimously.

 

 

 

Water and Sewer Adjustments

Mayor Reddish said that delinquent bills were put on property taxes.  Councilman Johnson made the motion to approve the water and sewer adjustments, Councilman Kuhl seconded the motion, and it was approved unanimously.

Project Request Payments

Councilman Ulrich made the motion to approve Sanderson Stewart invoice #45117, Councilman Sundstrom seconded the motion, and it was approved unanimously.

Financials

Councilman Johnson made the motion to approve the financials, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

OLD BUSINESS

Audit RFP

Combined with next topic on agenda.

Proposal from MN Local Government Services

Reed Speegle and Mayor Reddish told the Council about the service offering for MN Local Government Services and how the Town could avoid contracting with an auditing firm for this work.  Councilman Ulrich made the motion for the Mayor and Robert Medof to proceed with procuring a contract and signing a contact with MN Local Government Services, Councilman Kuhl seconded the motion, and it was approved unanimously.

Bank Account – Town Court

Reed Speegle and Mayor Reddish gave background on the Town, the Justice Court, and how fines were accounted for in the past.  Robert Medof had drafted and distributed a resolution to close an existing bank account that had previously been used for Court fines.  Councilman Johnson made the motion to approve the resolution, Councilman Sundstrom seconded the motion, and it was approved unanimously.

BLM Land Proposal

Mayor Reddish reviewed the process by which the Town could take control of parcels from the BLM.  Bob Zimmerman gave some additional background on the original application from the Town.  The discussion continued between the Council as to the merit of the Town taking on the land.  There were concerns as to what the parcels would be used for.  Councilman Sundstrom made the motion to reject the Town acquiring the proposed parcels 1 & 2 from the BLM, Councilman Johnson seconded the motion, and it was approved by majority by Councilman Kuhl.  Councilman Ulrich and Councilman Lyons abstained from voting.  Councilman Kuhl made the motion to table the decision on parcels 3-9 until January, Councilman Ulrich seconded the motion, and it was approved unanimously.

Bounced Check Policy

Robert Medof informed the Council of the State code pertaining to municipalities charging a fee for bad checks that limits the charge to $30.   A discussion was had as to the appropriate amount to charge.  Councilman Sundstrom made the motion for Robert to draft a resolution with a $30 fee, Councilman Johnson seconded the motion, and it was approved by majority by Councilman Ulrich.  Councilman Kuhl and Councilman Lyons voted against the motion.

Health Insurance Decision

Councilman Sundstrom gave background information on the potential for the Town to switch Health Care providers from MACO to MMIA.  A discussion was had as to the costs and benefits of each program and whether or not it made sense for the Town to switch.  Councilman Sundstrom was in favor of switching providers.  The discussion was tabled until the next meeting.

 

NEW BUSINESS

Resolution for Repayment of Funds from Water to Wastewater

Mayor Reddish and Reed Speegle talked about prior loans that had been made between funds.  These had gone past their specified dates for repayment and had become an audit finding.  Councilman Kuhl made the motion for Robert Medof to draft a resolution with repayment terms, Councilman Ulrich seconded the motion, and it was approved unanimously.

Proposal to Set up Citizens Committee to Address Urban Deer Issue

Mayor Reddish talked about the issue of the growing deer population in Town.  He talked about the fact that it is illegal to feed them and about how other Towns have addressed similar issues.  Councilman Johnson made the motion to create a citizens committee to investigate the issue further, Councilman Ulrich seconded the motion, and it was approved unanimously.

 

NON AGENDA ITEMS

Council

Councilman Ulrich noted that he liked the decals that had been put on the Town vehicles.

Councilman Kuhl told the Council that he would be gone during the month of December.

Public Comment on Matters within the Town Council’s Jurisdiction

Ben Larson asked the Council about access to his property.  He stated that there was an issue with an easement.  He said the neighbors were in favor of him building a driveway and that he would pay for the work.  Mayor Reddish suggested that he draft a written proposal as to what he wanted to do specifically and submit it to the Council at December’s meeting. 

 

Councilman Ulrich made the motion to adjourn at 9:20, Councilman Sundstrom seconded the motion, and it was approved unanimously.

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