PHILIPSBURG TOWN COUNCIL MEETING MINUTES
October 20th, 2020
6:00 P.M. Philipsburg Town Hall
Council in Attendance: Mayor Daniel Reddish, John Johnson (video), Derek Kuhl, DuWayne Ulrich, Scott Lyons, and Carl Sundstrom (video). Others in attendance: Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Town Attorney Robert Medof, John Laigaie, Karen Byhre Hansen, Phil Wolf, and Jo Durgin.
Rick Johnson/Jo Durgin – Street Abandonment
Jo Durgin told the Council she had spoken with Loretta Mazza and that she was indifferent to the abandonment. Pam Johnson was still interested in pursuing it. Robert Medof said he would need to research the property more so that determinations could be made as to who had claims to portions of the proposed abandonment. Jo then spoke about a second abandonment proposal for Sutter Street but had yet to speak with the neighbors. Robert Medof read the State statute related to the abandonment process. Sam Dennis said that Sutter Street had several utilities and that it was his intention to replace the utilities and rebuild the road in the near future. There was a discussion of how to proceed and it was determined that Jo should meet with Robert.
Phil Wolf – Well Variance Request
Phil explained that he purchased a property on 7th street that currently has no access to water. He was petitioning for a well. Sam Dennis said the procedure in the past has been to require a main extension. Councilman Lyons asked Phil he had spoken to any adjacent land owners who also didn’t currently have access to water to see if they might share the cost of the main extension. Phil had not. Councilman Sundstrom stated that it would set a poor precedent if the Town allowed this variance. Mayor Reddish said that up to a third of the cost could be shared by the Town if the Council voted that way but recommended that issue be tabled for the time being. Councilman Ulrich made the motion to table the conversation, Councilman Lyons seconded the motion, and it was approved unanimously.
Minutes of Prior Meetings
Councilman Lyons made the motion to approve the minutes from 10/6/20 with a few edits from Councilman Sundstrom, Councilman Ulrich seconded the motion, and it was approved unanimously.
Councilman Ulrich made the motion to approve the bills payable, Councilman Lyons seconded the motion, and it was approved unanimously.
Town Clerk Reed Speegle explained the negative fund balances to the Council. Councilman Ulrich made the motion to approve the financials, Councilman Lyons seconded the motion, and it was approved unanimously.
Project Request Payments
Councilman Sundstrom suggested the Mayor contact Todd Kuxhaus of Pioneer Technical to get further clarification on billing. Councilman Sundstrom had issue with the Town being charged while Todd was on the road. Councilman Kuhl suggested that this be part of future negotiations. Councilman Johnson made the motion to conditionally pay Pioneer Technical invoice #14186, Councilman Lyons seconded the motion, and it was approved unanimously.
Councilman Lyons made the motion to approve Triple Tree Engineering invoice 20-35-001, Councilman Ulrich seconded the motion, and it was approved unanimously.
School Electric Contract
Mayor Reddish stated that a draft had been sent to Kevin St. John and that he and Robert Medof would schedule a meeting in the near future.
Sewer Lagoon Update
Sam Dennis said the cell 1 had been dredged, the dredge had been removed, and the project was winterized until spring. He said the first discharge reports looked promising. Councilman Johnson asked if he was concerned about damage if the sludge bags freeze. Sam was not.
Mayor Reddish reminded the Council that the CIP draft had been distributed to them. A public hearing was tentatively scheduled for November 3rd. The Council determined that it would be better to have this on November 10th. Councilman Lyons made the motion to reschedule, Councilman Kuhl seconded the motion, and it was approved unanimously. Councilman Sundstrom asked that the surveys be removed from the draft CIP.
Councilman Johnson spoke that there were no major issues during the negotiation process. Councilman Sundstrom asked that the annual evaluation be added to the Personnel Manual. Robert Medof had reviewed the contract and suggested some minor language changes. Councilman Ulrich made the motion to approve the Union contract, Councilman Lyons seconded the motion, and it was approved unanimously.
UI Permit Changes
Mayor Reddish discussed altering the UI Permit in a way that defined the obligation of builders. Robert Medof suggested adding disclaimers and guidance. Mayor Reddish said any changes would be consistent with current Town Ordinances.
Reed Speegle said that the vacancy posting had been put in the paper for two weeks and he had received one letter of interest. Councilman Sundstrom talked of getting a list of question together for potential candidates.
Mayor Reddish told the Council that Maureen Connor had completed and submitted the CDBG Planning Grant for Growth Policy. Councilman Sundstrom encouraged the rest of the Council to review the materials provided by Kelly Lynch concerning growth policies and zoning.
Reed Speegle talked about getting an RFP out to prospective firms and that he would contact Magda Nelson who had assisted in the past with annual closing and AFR preparation.
Gas Tax Resolution
Mayor Reddish read the resolution. Councilman Ulrich made the motion to approve the resolution, Councilman Kuhl seconded the motion, and it was approved unanimously.
Surplus Equipment Resolution
A list of equipment was provided to the Council. Sam Dennis wanted to add four more items to the list. Robert Medof said a notice for a sealed bid process would need to be put in the paper for two weeks. Sam suggested a minimum amount for two pieces of equipment. Mayor Reddish read the resolution. Councilman Ulrich made the motion to approve the resolution with the additional equipment items added, Councilman Lyons seconded the motion, and it was approved unanimously.
Amendment to the Granite County Subdivision Regulations Resolution
Robert Medof talked about changing the regulations in Town from a limit of 10 dwelling units to 4 dwelling units. This would need to be published in the paper for a period of public comment. Councilman Kuhl made the motion to publish the notice, Councilman Lyons seconded the motion, and it was approved unanimously. Robert also stated the review fee could be raised in the future.
NON AGENDA ITEMS
Councilman Lyons proposed trivia being held in the Old Fire Hall. This would be put on the next agenda.
Councilman Sundstrom suggested a gift of recognition for former Councilwoman Nelch.
Public Comment on Matters within the Town Council’s Jurisdiction
Councilman Lyons made the motion to adjourn at 8:55, Councilman Ulrich seconded the motion, and it was approved unanimously.