PHILIPSBURG TOWN COUNCIL MEETING MINUTES

October 6th, 2020

7:00 P.M. Philipsburg Town Hall

 

Council in Attendance:  Mayor Daniel Reddish, John Johnson (video), Derek Kuhl, DuWayne Ulrich, Scott Lyons (video), and Carl Sundstrom (video).  Others in attendance:  Town Clerk Reed Speegle, Director of Public Works Sam Dennis, Maureen Connor, John Laigaie, Barbara Cahill, Ron Beck, Jo Durgin, Shane Durgin, Rick Johnson, Matt Todd, Jay Harper, and Dennis Cox. 

 

Heidi Heser – PIA

Matt Todd, representing the PIA, asked the Council for some guidance toward operations this winter at Winninghoff Park.  He said the PIA would not be able to keep the warming hut consistently sanitized and would need help with cleaning.  Sam Dennis stated that it should be open and cleaned or it should be kept closed.  Ron Beck talked about port-o-potties and the outside bathroom.  Mayor Reddish and Councilman Sundstrom both said they would be in favor of closing the building.  Matt Todd said that the PIA could transition to normal operations if conditions changed. Jay Harper said that the annual hockey tournament would likely have to be cancelled.  Mayor Reddish instructed Ron Beck to get in contact with Sam Dennis. 

Rick Johnson – Abandonment Application

Rick gave some background and explained his request for abandonment of a portion of Horton Street in which his sister owns the property on both sides.  Jo Durgin, who is his neighbor to the north, was going to submit a request to abandon an additional portion of Horton Street.  The two parties were in agreeance with each other.  Councilman Sundstrom asked about utilities in the section.  Sam Dennis said that there was currently a storm sewer and that potentially in the future sanitary sewer would come through there as well.  Robert Medof cited the code for abandonment and informed the parties that proper notice would need to be made in the newspaper.  Councilman Johnson made the motion to proceed with the publishing, Councilman Lyons seconded the motion, and it was confirmed unanimously. 

 

STANDING REPORTS

Sheriff

Report submitted.  Councilman Sundstrom asked how many tickets were issued. 

Library Board

Barbara Cahill informed the Council that they had met with Sam and gotten some gravel to help with the condition of the alley behind the Library.  She said that the sewer pump and light had been repaired.  The Library was facilitating public awareness of the Census.

Chamber of Commerce

Dennis Cox stated that the summer season was wrapping up and that the Chamber was looking at upcoming advertising. He commented that the new street signs looked good.

Parks Board

No report.

Fire Department

Sam Dennis reported that there had been a couple gas leaks and a fire near Ross Fork.

 

Grant Writer

Maureen Connor said she was looking at CDBG grants for growth policy planning.  She was concerned that our low/moderate income levels would not qualify us.  She said that the CIP would become part of the overall growth policy once completed.  The CDBG deadline was the following week.  Councilman Sundstrom made the motion for Maureen to proceed with the grant application, Councilman Johnson seconded the motion, and it was confirmed unanimously. 

Director of Public Works

Sam told the Council that the survey for the Fred Burr road improvement had been completed, there would be hydrant flushing coming up, that the crew was working on several water and sewer taps, and that they would be discharging from the lagoons.  He had also talked with Andrea Vietor about weed spraying at the lagoons and park.

Town Attorney

Robert Medof said it was likely that the developers of the Finn Addition would be asking for an extension.  He said the case related to the incident at the park was still ongoing.

Town Clerk

Reed Speegle said the deputy clerk was out but that things were operating smoothly.

 

Minutes of Prior Meetings

Councilman Ulrich made the motion to approve the minutes from 9/15/20, Councilman Kuhl seconded the motion, and it was approved unanimously.

Payroll and Bills Payable

Councilman Ulrich made the motion to approve the payroll and bills payable, Councilman Kuhl seconded the motion, and it was approved unanimously.

Water and Sewer Adjustments

Councilman Ulrich made the motion to approve the water and sewer adjustments, Councilman Kuhl seconded the motion, and it was approved unanimously

Project Request Payments

Councilman Ulrich made the motion to approve Pioneer Technical invoice #14039, Councilwoman Kuhl seconded the motion, and it was approved unanimously.

Councilman Lyons made the motion to table Pioneer Technical invoice #14186, Councilwoman Sundstrom seconded the motion, and it was approved unanimously.

Councilman Johnson made the motion to approve Pioneer Technical invoice #14188, Councilwoman Lyons seconded the motion, and it was approved unanimously.

Councilman Sundstrom asked for more delineation in the invoices from Pioneer Technical.

Financials

Reed Speegle requested that these be tabled until the mid-month meeting after the budget was approved.  No objection from the Council.

 

OLD BUSINESS

School Electric Contract

Mayor Reddish asked for a motion for him and the attorney to proceed with negotiation before ultimately coming back to the Council for final approval.   Councilman Ulrich made that motion, Councilman Lyons seconded it, and it was approved unanimously.

Sewer Lagoon Update

Sam Dennis said the project was wrapping up for the summer and that they had done approximately 6 acres in 6 weeks.  The Mayor said the crew probably knows more about dredging than most in the state now.  Sam said they were decommissioning the dredge and they would winterize the operations that could be resumed again in the spring.

CIP Update

Mayor Reddish said that the newsletter needed to be posted.  Reed Speegle said he would get it posted on the website.

Final Budget FY20/21 Budget

Mayor Reddish read the resolution.  Councilman Kuhl made the motion to approve the resolution, Councilman Ulrich seconded the motion, and it was approved unanimously.

Cash Reconciliation Resolution

Reed Speegle explained the background on why this resolution was being presented and important that it be passed.  Mayor Reddish read the resolution.  Councilman Ulrich made the motion to approve the resolution, Councilman Kuhl seconded the motion, and it was approved unanimously.

 

NEW BUSINESS

Union Contract

Reed Speegle said that he had been sent the wrong document by the Union and would be in contact with them again.

UI Permit Changes

Mayor Reddish said he thought the Council should look to add language to the UI Permit that was already contained in the Ordinances concerning hookups, a non-guarantee of adequate W/S service.  Mayor Reddish said he would discuss the specific more with Sam Dennis and Robert Medof.

Triple Tree Engineering Contract

Sam Dennis talked about the engineering proposal for the road to Fred Burr.  This would be paid for out of RAC grant money.  He hoped that if the engineering was done in a timely fashion the Town could go back and request further RAC funds.  Councilman Kuhl made the motion to approve the task order, Councilman Ulrich seconded the motion, and it was approved unanimously. 

Council Vacancy

Mayor Reddish said that Councilwoman Nelch had resigned and that Councilman Kuhl would be leaving at the end of November.  Councilman Sundstrom talked about advertising for the opening.  Robert Medof said it would need to be a legal notice.

 

NON AGENDA ITEMS

Council

Councilman Ulrich suggested purchasing a lift gate for the crew that would cost approximately $2,500. 

Councilman Ulrich suggested painting a blue stripe down Broadway from Sansome to the post office.  He also added that a red stripe could be added as well.

Public Comment on Matters within the Town Council’s Jurisdiction

Dennis Cox asked about a streetlight near his property and the changes of getting a shade.  Mayor Reddish said he would talk with NW Energy.

 

Councilman Lyons made the motion to adjourn at 8:56, Councilman Sundstrom seconded the motion, and it was approved unanimously.