PHILIPSBURG TOWN COUNCIL AGENDA
December 5th, 2023
6:00 P.M. Philipsburg Town Hall
Council in Attendance: John Laigaie, Gary Fujinami, Jason White, Lorraine Dell-Bishop, Carl Sundstrom, and Scott Lyons. Council Absent: Mayor Daniel Reddish. Others in Attendance: Clerk Rachel Parret, Special Council Maureen Connor (online), Public Works Ed Roseboom, Public Works Ryan Watkins, Public Works/Fire Chief David Ray, Public Works Brandon Parret, DuWayne Ulrich (online), and Blake Bucher (online).
CALL TO ORDER: Councilman Lyons called the meeting to order at 6:00 pm.
PLEDGE OF ALLEGIANCE
STANDING REPORTS
Sheriff
Sheriff Dunkerson submitted a report to the Council. Councilman Sundstrom inquired about wild animals in town. Councilman Lyons explained that the wild animals are deer being dispatched in town due to injury. Foreman Ed Roseboom asked if the Sheriff could have the vehicles removed from the side streets with no parking from Nov. to April. Councilman Lyons suggested putting in an ordinance on no parking during snow season.
Library Board
No Report.
Fire Department
Chief David Ray informed the Council that the Fire Department received a new pump truck from the Georgetown Department.
Grant Writer
Maureen Connor explained that she had submitted two planning grants that the Town didn’t receive, however, she was going to resubmit the grants for ground water and hydro. Maureen told the Council that the Town currently has the most grants submitted to the State.
Public Works Foreman
Foreman Ed Roseboom spoke about working on the storm drains and the progress made. Councilman Lyons suggested that when snow plowing and sanding the roads for the winter that priorities should be the steepest roads in Town and then hospital and schools. Foreman Roseboom said Public Works first priorities in Town while plowing is taking care of steep streets and then school and hospital.
Town Clerk
Clerk Rachel Parret asked the Council if there must be approval from the Council to place a lien on properties for unpaid bills. Councilman Lyons said that Council has giving the Clerk and Mayor the authority to go ahead and place liens if need be.
Minutes of Prior Meeting 11/21/23
Councilman Sundstrom made a motion to approve the minutes from 11/21/23 with corrections, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Payroll and Bills Payable
Councilwoman Dell-Bishop made a motion to approve the payroll from 11/20/23, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made a motion to approve the payroll from 12/05/23, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilman Sundstrom made a motion to approve the claims 12/05/23, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilman Lyons said that the Council will need to pass a resolution to increase the funds in street salaries in January 2024.
Councilwoman Dell-Bishop made a motion to table paying Triple Tree invoices 22-74-002, 22-74-007, and 22-74-008 until further information is provided from Triple Tree, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilman Fujinami made a motion to pay Prestige Worldwide invoice #1958 in the amount of $4323.21, Councilman Sundstrom seconded the motion, and the motion passed unanimously.
Councilman Fujinami made a motion to pay Prestige Worldwide invoice #2037 in the amount of $2585.00, Councilman Sundstrom seconded the motion, and the motion passed unanimously.
Councilman Lyons made a motion to table paying CAT Financial in the amount of $73,108.68 until further information can be provided, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilman Sundstrom made the motion to pay CAT Financial in the amount of $8329.60, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made a motion to pay Granite County quarterly payment of $23,081.79, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573529 in the amount of $2402.44 for Task Order #7, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573530 in the amount of $9257.10 for Task Order #1, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573531 in the amount of $1505.59 for Task Order #2, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573532 in the amount of $2092.74 for Task Order #3, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573535 in the amount of $4675.05 for Task Order #4, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Councilwoman Dell-Bishop made the motion to pay HDR invoice #1200573538 in the amount of $2121.95 for Task Order #8, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Water and Sewer Adjustments
Councilman Fujinami made a motion to approve the water and sewer adjustments for November 2023, Councilwoman Dell-Bishop seconded the motion, and the motion passed unanimously.
OLD BUSINESS
Sewer Lagoon Update
Pre-Bid Meeting for the Lagoon was held 12/5/23 with Great West Engineering.
Maureen Connor informed the Council that there was a meeting with Bond Council from Helena, MT and that more information is needed before the Town can file.
Water ARPA Update
The Tank report is not done but should be soon. The Silver Springs project need approval from the DEQ. The DEQ approved the Montgomery/Broadway project. The project design is complete on the Montgomery/Broadway project and the bid is set for advertising. Public Works will be meeting with Triple Tree on January 19th at 1:00 pm before the advertisement is sent out. The stormwater PER has some surveying done and is in the research phase. The RAC project has slowed down, currently working with the Forest Service.
NEW BUSINESS
Oaths for Elected Officials – DATE
Oaths will be taken on December 15th, 2023, at 10:00 am for the newly elected year of 2024.
Upcoming Construction Projects
Montgomery/Broadway will go out for bid in January 2024. Silver Springs and pump replacement. Lagoon Project January 9th, 2024.
Resort Tax Update
Meeting Set for December 15, 2023, at 10:00 Philipsburg Town Hall.
Town Employees Holiday Party – Dec 17th, 2023
Town Employees Holiday will be Sunday December 17th, 2023, at 4:00 Fire Hall. Will be a potluck style with $10/per couple to help pay for hams.
Deer Traps
Councilman Laigaie and Councilman Fujinami will look through scrap metal at the Town Shop to start building traps.
SPECIAL MEETING
Pre-Bid Lagoon Meeting December 5th, 2023, at Philipsburg Town Hall 10:00 am
NON-AGENDA ITEMS
Council
Councilwoman Dell-Bishop asked if the Town could issue the Skate Park Foundation a check. Councilman Lyons said that he had spoke to the Skate Park Board and informed them that the Town can not issue a check to them personally, but money is set aside to help with the upkeep on the park after it is built.
Councilman Sundstrom asked about the new OWL and TV that the Town received. The Council informed him that Rotary donated both to the Town.
Public Comment on Matters within the Town Council’s Jurisdiction
Foreman Ed Roseboom asked if the Town could hire Hunter Brothers to cut out the tree roots from the storm drain if Public Works is unable to get the jetter running.
Blake Bucher, 219 West Frair, Philipsburg, was just listening to the meeting and thanked the Council for their work.
ADJOURN
Councilwoman Dell-Bishop made a motion to adjourn 8:30 pm, Councilman Fujinami seconded the motion, and the motion passed unanimously.